Rules for Missouri Fire Protection Districts
Sources of Example Forms for Fire Protection Districts
Custodian of Records (page 21 in PDF text)
A resolution for designating the custodian of records is provided by the Office of the Attorney General:
https://www.ago.mo.gov/missouri-law/sunshine-law/sample-language-forms/resolution-sample
Financial Statement (page 23 in PDF text)
The state auditor provides an electronic spreadsheet and printer-friendly format (PDF) financial form in the Local Government Forms and Reports section of its website:
https://auditor.mo.gov/local/politicalsubfincrpt
Sunshine Law Policy Resolution (page 39 in PDF text)
A sample sunshine law policy resolution is provided by the Office of the Attorney General:
https://www.ago.mo.gov/missouri-law/sunshine-law/sample-language-forms
Meeting notice (page 39 in PDF text)
A Meeting Notice form is provided by the Office of the Attorney General at:
https://www.ago.mo.gov/missouri-law/sunshine-law/sample-language-forms/open-meeting-sample
Closed meeting notice (page 40 in PDF text)
A Notice of a Closed Meeting form is provided by the Office of the Attorney General at:
https://www.ago.mo.gov/missouri-law/sunshine-law/sample-language-forms/closed-meeting-sample
Budget (page 44 in PDF text)
The Office of the State Auditor provides budget forms for county governments:
https://auditor.mo.gov/local/countybudgetforms
A generic budget template is provided. Clicking on the “Generic Budget” will provide an Excel Worksheet. The website states that this budget is for officials and boards for funds held outside the county budget. The Fire District can modify the form or use it as a template to create a budget form.
Bid Form (page 48 in PDF text)
The Office of Administration provides an example of a bid form. While it contains multiple bids, a separate sheet can be used for each telephone bid and placed in a sealed envelope.
https://oa.mo.gov/sites/default/files/300-0162s (8-01).pdf
Financial disclosure form (page 69 in PDF text)
Officials and director candidates for some FPDs may be required to file a Financial Disclosure Statement for Political Subdivisions. The form is available on the Missouri Ethics Commission website:
https://www.mec.mo.gov/WebDocs/PDF/Fillable/PFD/PFD_Short.PDF
Example Forms for Fire Protection Districts
The following forms are in approximate order as they are referenced in the text
- Example of Accounts Payable and Payroll Check Register (1 page; see page 23 of PDF manual) Greatly simplifies creation of the financial statement
- Example of Real Estate and Equipment Inventory Record (1 page; see page 26 of PDF manual) Required as part of the financial statement
- Example of Land and Building Inventory Record (1 page; see page 26 of PDF manual)
- Example of Meeting Agendas for Outgoing and Incoming Boards (1 page; see page 74 of PDF manual)