Nov. 21, 2003

Policy and Procedure
University travel policies clarified

Travel expenses reported more than 60 days after the end of the trip will be treated as taxable income as required by University policy, says Callie Glascock, assistant director of administrative management.

Administrative Management will complete the necessary additional paperwork to add reimbursement beyond 60 days to the individual's payroll. Travel vouchers received by the 15th of the month will be on that month's payroll. After the 15th, reimbursement will be made during the following month.

Travel expenses must be submitted on current forms. Outdated forms will be returned to the individual. "Because the forms are updated regularly, Administrative Management recommends downloading the forms from the web rather than working with copies stored on individual computers," Glascock says.

Two forms are available on the website:

• Travel Trip Expense Detail Voucher-UM11 is recommended for expenses associated with round-trip travel.
• Travel Daily Expense Detail Voucher-UM11A may be used for reimbursement of mileage accumulated over several days.

"The vouchers can be used interchangeably as long as the most recent version is used," Glascock says.

University travel policy can be found online in the UM Business Policy Manual.

		Eileen Yager, yagere@umsystem.edu Weekly News Editor Last modified: January 08, 2007
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