Aug. 1, 2003

UM travel policies revised

The University implemented changes in its travel expense policies, effective July 16. These policies apply to University-paid travel; counties may have different policies, says Callie Glascock, assistant director of Administrative Management.

University employees who are in continuous travel status for 12 or more hours outside their home city without an overnight stay may receive reimbursement for meals. Travel must on business eligible for University-paid reimbursement, Glascock says. Explanation on the travel form stating the necessity of traveling for 12 hours or more is required. Meal reimbursement will be considered approved when the regional director signs off.

Expenses occurring after the July 16 implementation date must be reported within 60 days after the end of the trip in which the expenditure is incurred. After 60 days, reimbursement will be treated as taxable compensation. In addition, employees now must document the reason for the delay.

For travel before July 16, staff are asked to turn in travel forms as soon as possible but will not be subjected to the 60-day rule.

The changes also clarify common expenses that are not reimbursable, including charges for hotel gyms, mini-bars, movies, laundry and vehicle fines.

The University travel policy can be found online in the UM Business Policy Manual.

		Eileen Yager, yagere@umsystem.edu Weekly News Editor Last modified: January 08, 2007
© 1993 to 2010 Curators of the University of Missouri, all rights reserved. DMCA and other copyright information University of Missouri Extension is an equal opportunity/ADA institution