County Secretary Benefit Programs

Health plan description

Recording Secretary Subsidy/Stipend Changes 2014 — Adobe Connect Meeting, Jan. 7, 2014

Notice regarding changes in Medical Expenses Financial Subsidies for County Secretaries (PDF)

Notice extending taxable stipend through Dec. 31, 2014 (PDF)

To assist in the expenditure of and to encourage county extension councils in offering health benefits, MU Extension provides financial assistance to participating councils. The financial assistance will be provided as specified below.

Calendar Year 2014

Employer-sponsored insurance
For employer-sponsored health insurance, this assistance in the form of a tax-free subsidy is to be used toward the employer's share of the cost of the secretary's own health insurance premium (not to be used toward spouse or dependent's premium, dental insurance or vision insurance premiums).

The 2014 extension secretary health subsidy for employer-sponsored health insurance will be the lesser of actual premium or up to $325 a month (cumulatively up to $3,900 for the year). Extension county councils must submit (for each eligible position) an Employer-Sponsored Health Insurance Verification (DOC) form to receive the subsidy for each eligible position.

Reimbursement plans: Private insurance and out-of-pocket
Effective Jan. 1, 2014, several regulations under the Affordable Care Act became effective. As a result, extension will no longer be able to provide a tax-free subsidy for the following reimbursement plans:

  • private premium reimbursement

  • allowable out-of-pocket expenses

Extension will provide a taxable stipend for the first quarter [January-March] of 2014 to those county extension councils who actually received reimbursement in 2013 for one of the aforementioned plans. [NOTE: The taxable stipend has been extended through Dec. 31, 2014.] The taxable stipend will be based on the:

  • Private insurance premium — the lesser of the 2014 quarter subsidy or average 2013 reimbursement (per eligible position)

  • Out-of-pocket — the average 2013 reimbursement received per eligible position (25 percent of total reimbursement received [per quarter through Dec. 31, 2014])

Extension county councils must submit a stipend request verification form to receive the taxable stipend. (This form is no longer available — contact the MU Extension plan administrator with questions.)

The taxable stipend for reimbursement plans should be provided to the employee as additional income taxable income. The easiest method would be to add to the employee's paycheck. Regardless of the method, the stipend is subject to all applicable employment taxes for both the employee and employer.

At this time, there is no guarantee the taxable stipend will continue beyond March 31, 2014.

MU Extension County Health plan (DOCX)(detailed)

Enrollment

Counties should contact the health care provider (for employer-provided health insurance) of their choice for complete benefit and enrollment information.

If coverage changes occur during the year, the health care provider and MU Extension plan administrator should be notified as soon as possible about the coverage change.

MCHCP information:

  • Counties with existing MCHCP account, call 1-800-487-0771. An MCHCP representative will provide information on the plans available in your area and review the benefit summary. Provider directories can be found online at www.mchcp.org.

  • Counties without an existing account, call 1-800-701-8881 to learn if MCHCP is accepting new business (writing new plans). If MCHCP is accepting new business, it is preferred that the MCHCP Application for Participation be submitted at least 30 days prior to the effective date of coverage for new accounts. However, it is recommended that a 60 day time frame be allowed for the entire enrollment process.

  • Enrollment forms should be submitted to MCHCP. Forms received in MCHCP's office prior to the 14th day of the month may be effective on the Public Entity's next bill. Forms received after the 14th day of the month will take longer to process. It may take several months before changes are reflected on MCHCP invoices. Initial invoices may include costs for several months of coverage.

  • An MCHCP Enroll/Cancel/Waive/Change form should be submitted to MCHCP as soon as possible, when a change occurs. The MU Extension plan administrator should also be notified at the same time about the coverage change.

  • Health plan providers will send identification cards within two to four weeks of enrollment. Enrollees will also receive an MCHCPid and PIN. Use these numbers when corresponding with MCHCP. Check out the available information on MCHCP's website at www.mchcp.org.

Contact information

MU Extension Plan Administrator 
Tamra Robbins, robbinst@missouri.edu
209A Whitten Hall
Columbia MO  65211
Phone: 573-882-7755
Fax: 573-882-2595

Missouri Consolidated Health Care Plan
P.O. Box 104355
Jefferson City, MO  65110-4355
Operator: 573-751-8881  •   Member Services: 573-751-0771
Toll-free: 800-487-0771  •   Fax: 800-834-5181