County Secretary Benefit Programs

Health plan description

To assist in the expenditure of and to encourage county extension councils in offering health benefits, MU Extension provides financial assistance to participating councils. The financial assistance will be provided as specified below.

Calendar Year 2015

Employer-sponsored insurance
MU Extension will provide a tax-free subsidy to County Extension Councils to be used toward the employer's share of the cost of the secretary's health insurance premium (not to used toward spouse or dependent's premium, dental or vision insurance premiums).

The 2015 extension secretary health subsidy for employer-sponsored health insurance will be the lesser of the actual premium or up to $350 a month (cumulatively up to $4,200 for the calendar year).  Extension county councils must submit (for each eligible position) an Employer-Sponsored Health Insurance Verification form to receive the subsidy.

MU Extension will not be providing financial support toward employer reimbursement arrangements (i.e., private (individual) health care premiums or out-of-pocket health expenses).

MU Extension County Health plan (DOCX)(detailed)

Calendar Year 2016

Employer-sponsored insurance
Extension will continue to provide a tax-free subsidy to County Extension Councils.  However, the subsidy (or at least part of the subsidy) may be used as an additional retirement contribution by the Council toward the secretary's retirement program with Nationwide Retirement Solutions.  as noted below.   to be used toward the employer's share of the cost of the secretary's health insurance premium (not to used toward spouse or dependent's premium, dental or vision insurance premiums).

Councils will have two options in receiving these funds:

Option 1:   

Councils who have an eligible secretary enrolled in both employer-sponsored health insurance and the secretary retirement plan (currently with Nationwide Retirement Solutions)

Extension will provide up to $400 a month.  Councils will determine if the amount will be used 100% toward the health insurance premium or if a portion will be used toward the health insurance premium and the remaining amount as an additional Council contribution to the secretary retirement plan.  The amount contributed to the retirement cannot exceed $150 a month. 

Employer-sponsored health insurance means the Council, as the employer, makes the contract with the insurance provider and is ultimately responsible for insuring the total premium is paid in full. 

This support is not to be used toward any dependent (i.e., spouse, child) portion of the insurance premium. Nor is it to be used for dental or vision insurance premiums.

Option 2:  

Councils who have an eligible secretary enrolled in only the retirement plan may receive up to $150 a month.  This amount will be an additional Council contribution to the secretary retirement plan. 

In both of the above options, the retirement contribution is in addition to whatever the Council may currently be contributing and the Extension monthly contribution.  As a reminder, the automatic Extension allocation to eligible secretaries who are enrolled and vested in the program is 4% a month.  Secretaries who contribution a minimum of $25 to the plan, will receive an additional 3% Extension contribution.  Additional guidance will be forthcoming on both requesting the funds, how to submit any additional retirement contribution, changes to QuickBooks and required reports.

The subsidy may not be used toward toward employer reimbursement arrangements (i.e., private (individual) health care premiums or out-of-pocket health expenses nor may it be used for any other retirement contribution outside of the program with Nationwide Retirement Solutions.

University of Missouri Extension will no longer be providing oversight to employer-sponsored health insurance.   It is the employer’s (Council’s) responsibility to insure the health insurance meets employer-sponsored requirements to remain tax free and conforms to all laws/regulations (reference IRS regulations, Affordable Health Care Act, etc.).  

Two Adobe Connect meetings were held regarding Calendar 2016 secretary benefits:

July 9th meeting (recorded) | slide show (PPT)
July 14th meeting (recorded) | slide show (PPT)

Enrollment

Counties should contact the health care provider (for employer-provided health insurance) of their choice for complete benefit and enrollment information.

If coverage changes occur during the year, the health care provider and MU Extension plan administrator should be notified as soon as possible about the coverage change.

MCHCP information:

  • Counties with existing MCHCP account, call 1-800-487-0771. An MCHCP representative will provide information on the plans available in your area and review the benefit summary. Provider directories can be found online at www.mchcp.org.

  • Counties without an existing account, call 1-800-701-8881 to learn if MCHCP is accepting new business (writing new plans). If MCHCP is accepting new business, it is preferred that the MCHCP Application for Participation be submitted at least 30 days prior to the effective date of coverage for new accounts. However, it is recommended that a 60 day time frame be allowed for the entire enrollment process.

  • Enrollment forms should be submitted to MCHCP. Forms received in MCHCP's office prior to the 14th day of the month may be effective on the Public Entity's next bill. Forms received after the 14th day of the month will take longer to process. It may take several months before changes are reflected on MCHCP invoices. Initial invoices may include costs for several months of coverage.

  • An MCHCP Enroll/Cancel/Waive/Change form should be submitted to MCHCP as soon as possible, when a change occurs. The MU Extension plan administrator should also be notified at the same time about the coverage change.

  • Health plan providers will send identification cards within two to four weeks of enrollment. Enrollees will also receive an MCHCPid and PIN. Use these numbers when corresponding with MCHCP. Check out the available information on MCHCP's website at www.mchcp.org.

Contact information

MU Extension Plan Administrator 
Tamra Robbins, robbinst@missouri.edu
209A Whitten Hall
Columbia MO  65211
Phone: 573-882-7755
Fax: 573-882-2595

Missouri Consolidated Health Care Plan
P.O. Box 104355
Jefferson City, MO  65110-4355
Operator: 573-751-8881  •   Member Services: 573-751-0771
Toll-free: 800-487-0771  •   Fax: 800-834-5181

Health Care Market Place (for small business/public entity)
https://www.healthcare.gov/small-businesses/
Questions about SHOP Small Business Insurance:  1-800-706-7893