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What's New with Fiscal Administrative Management?

 

Who do you call with a fiscal question for a specific unit? 

Extension Unit Fiscal Contacts

 

PeopleSoft Access-NEW! 

Below are the different areas of PeopleSoft and what to do to acquire or delete access for an Extension employee.
  • Voucher create- Send an email request to Rhonda Gibler or Callie Glascock including the employee’s name, SSO ID(login name) and department.  NO form is required.  Accting contact is Rita Wells 882-3051.
  • MIS Web Apps- The employee supervisor should email your unit’s fiscal contact (Callie Glascock, Vickie Whitworth, or Shelly DeJaynes) with the employee’s name & emplid, specifying the different parts of MIS Web Apps that will be needed (if known). If journal entry create access is being requested, please include what level of access is needed (CE, ISE, TRE, PCE, JE).  Accting contact is Susan Fifer 882-3051.
  • Grants-The employee supervisor should email Callie Glascock with the employee’s name & emplid.  Accting contact is Leean Davenport 882-8456.
  • Requisitions(create/approve/receive)- Register for requisition training and have the employee take the completed End User Security Form with them to the training. They will be reminded about this when the get the email reminder for their class. Procurement contact is Marcia Brewer 882-3208.
    •
  • New! eProcurement-New requisition users and approvers will need to sign up for training; current users can attend lecture-style trainings.  The employee will need to take the completed ePro Security form with them to the training. Procurement contact is Marcia Brewer 882-3208.

  • New! A Security Form is no longer needed to DELETE PeopleSoft access in the purchasing module.  Instead, all is needed is an e-mail from the Unit Fiscal Officer requesting the deletion, including the user’s name, SSO ID, and the specific access to be deleted (i.e. Entering Requisitions, Approving Requisitions, and/or Receiving).  Please note that if “approval” access is being deleted and another current approver is going to assume that role, you will just need to include that individual’s name and SSO ID in the e-mail request.  Otherwise, if the replacement has not had prior approval access, a security form and training will still be required.

    •
  • Query- The employee supervisor should email Callie Glascock with the employee’s name & emplid.  Accting contact is Susan Fifer 882-3051.
  • Invoicing create- The employee will train with a test system & a downloadable manual. Once the practice test is completed, please email Holly Young in order to receive the self test. Access will be granted once the self test is passed.  Accting contact is Brandon Guffey 882-3051.
  • Budget-The employee supervisor should email Callie Glascock with the employee’s name & emplid.  Accting contact is Rob Taylor 882-9154.
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    Vouchers   

    ISE Course Funding has the ISE course names, numbers, funding info, & where to send a voucher to.  We hope to be able to add this info in the Ext Web Apps soon, but in the meantime it is here.

    Grants & Contracts   

    Grant Fact Sheet (updated 1/16/08)

    Feb - 08 Proposals

    Feb - 08 Awards

    FY 2008 YTD  Awards

    FY 2007 YTD Awards

    CE

    $  205,500

          $  18,150      

    $ 1,347,430

    $  1,090,279

    CO-OP

    $1,202,619

    $ 643,464

    $15,216,452

    $16,603,859

    KBIA / Concert Series

    $     71,595

         $            0      

    $    227,490

    Not applicable

    Total

    $1,479,714

    $ 661,614

    $16,791,372

    $17,694,138

    Forms 

    Petty Cash Purchase Voucher (UM25)

        Petty Cash Letter(for changing custodianship)

    Contact:
    Callie Glascock Glascockck@missouri.edu
    Administrative Manager

    Updated 04/29/08