For staff

Payment Method for Expenditures - AP/PO Quick Reference Guide (.pdf)
Request vendor id & hold check (on-campus depts) (.pdf)
Procurement hotline by email & phone
- Columbia (573) 882-3201
- Field offices(877) 752-3334
- KC (816) 235-1371
- Rolla (573) 341-4266
- St Louis (314) 516-5366
Tip: Contact Hotline to change ePro defaults.

Purchase orders

ePro-Is purchasing thru University contracted vendors
Live ordering system link
PS Procurement Access Security Form
Email to Karin Burgess, 211 Whitten.
→For adding/cancelling access and add/removing approvers
Shopper-only role: Allows shoppers to access ePro without going thru PS

    Tips:*Show Me Shop items should not be included in the same order as non-catalog items (regular PO).
        *Non-catalog items have a limit of one vendor and up to 99 line items.
        *Show Me Shop orders have a limit of one ship-to code per vendor per requisition. To get a new ship-to-code, contact Procurement Hotline.

Approved employee moves can now be paid with pcard if using a contracted moving company.
WebNow (to view PO or non-travel voucher documents)— new!
If unable to view, you may need to change your settings in WebNow (instructions)

Purchasing policy manual

Forms:

Bid summary (UM54) (.pdf)-recommended at $5000, required at $10,000+
Sole source request (.doc)
If the purchase is big enough it should be bid out but is unique enough that you can only get it from one vendor. Filled in and send with PO request.

Purchasing card

New---Although pcards cannot pay for lodging, they can be used to hold the hotel reservation.

**Cardholders cannot agree to terms & conditions for the university. Please be cautious of this when paying for items online.***

Statements going to Purchasing must be signed in black or blue ink and faxed to (573) 884-1293 or emailed (click for instructions).
Purchasing card policies & procedures
PaymentNet (online editing system)
Top 10 pcard reminders— new!
Enterprise rentals
Sam's Club purchases
Approved employee moves can now be paid with pcard if using a contracted moving company.
Forms (University contact PCard@umsystem.edu-fax (573) 884-0010)
- Purchasing card application
  Send to Karin Burgess, 211 Whitten, after supervisor signs. (can be signed electronically thru Adobe Acrobat)
- Adding/removing approver or Paymentnet editor (Outlook Forms)-different process!
- Changing limits or adding/removing transportation option from current pcard (Outlook Forms)-different process!
- Cancelling pcard (Outlook Forms)-different process!
- Replacement Receipt Form(.pdf)
- Request Receipt Letter(.doc)
  If missing receipt is over $5, in addition to Receipt Replacement Form
- Tax exemption letter

Cell phones

Cell phones policy & procedure
Agreement forms--policy is under review. Please contact Shelly DeJaynes if you need this form.
Cell phone companies contracted -- discounts available for personal phone also!

Office supplies

Office supplies should be ordered thru ePro. If the item is not available thru ePro, it can be purchased by pcard (include note with pcard statement that the item was not available).

Printing services

MU Printing Services (online ordering)
Info you will need for regional orders:
County mocodes (.pdf)
PeopleSoft accounts (.xls)

Inventory

Contact
Callie Glascock Glascockck@missouri.edu
Administrative Manager
University of Missouri Extension

Updated May 02, 2013