For staff

Payment Method for Expenditures - AP/PO Quick Reference Guide (.pdf)-updated 8/29/11
Request vendor id & hold check (on-campus depts) (.pdf)
Procurement hotline by email & phone
- Columbia (573) 882-3201
- Field offices(877) 752-3334
- KC (816) 235-1371
- Rolla (573) 341-4266
- St Louis (314) 516-5366
Tip: Contact Hotline to change ePro defaults.

Purchase orders

New---The Staples ePro punchout isn't working properly for everyone. Here is how to fix it.

Go to Tools--Internet Options-- General Tab � Clear browsing history/Then stay in Internet options and go to security tab/click on button towards the bottom that says �custom level�--scroll about half way down to the Misc section and look for �Display Mixed Content� and click on Enable. Exit ALL browsers/log back on and try again

Contracted vendors purchasing (ePro)
- Shopper-only role: Allows shoppers to access ePro without going thru PS
Tips:*Show Me Shop items should not be included in the same order as non-catalog items.
        *Non-catalog items have a limit of one vendor and up to 99 line items.
        *Show Me Shop orders have a limit of one ship-to code per vendor per requisition.
        *New vendors--Completebook.com, Mission Electronics, McMaster-Carr
        *Discontinued vendors--DISYS & TIG
Approved employee moves can now be paid with pcard if using a contracted moving company.

Purchasing policy manual

Forms:

Bid summary (UM54) (.pdf)-recommended at $5000, required at $10,000+
Sole source request (.doc)
If the purchase is big enough it should be bid out but is unique enough that you can only get it from one vendor. Filled in and send with PO request.

Purchasing card

**Cardholders cannot agree to terms & conditions for the university. Please be cautious of this when paying for items online.***

Statements going to Purchasing must be signed in black or blue ink and faxed to (573) 884-1293 or emailed (click for instructions).
Purchasing card policies & procedures
PaymentNet (online editing system)
Enterprise rentals
Sam's Club purchases
Approved employee moves can now be paid with pcard if using a contracted moving company.
Forms (University contact PCard@umsystem.edu-fax (573) 884-0010)
- Purchasing card application
  Send to Callie Glascock, 212C Whitten, after supervisor signs.
- Change & Cancellation Forms (Outlook Forms)-different process!
- Replacement Receipt Form(.pdf)
- Request Receipt Letter(.doc)
  If missing receipt is over $5, in addition to Receipt Replacement Form
- Tax exemption letter

Cell phones

Office supplies

Office supplies should be ordered thru ePro. If the item is not available thru ePro, it can be purchased by pcard (include note with pcard statement that the item was not available).

Printing services

MU Printing Services (online ordering)
Info you will need for regional orders:
Mocodes (.xls)
PeopleSoft accounts (.xls)

Inventory

Contact
Callie Glascock Glascockck@missouri.edu
Administrative Manager
University of Missouri Extension

Updated April 16, 2012