University of Missouri Extension fiscal policies and procedures comply with University of Missouri policies, as well as the guidelines of its funding partners.
- Employee mileage log
- Travel - Non-Employee- Trip Expense Detail
- Supplemental Accounting Voucher (UM Form 12) (.xls)
- As of Aug 8, 2013, units only option to send supplemental vouchers to Accting are by emailing scanned supplemental vouchers and documentation after they have been data entered into PS. Faxing and snail mail options is not available. Instructions (PDF) -new!
- Secured electronic signatures can be used on a supplemental voucher. At the moment the main software to use is Adobe Acrobat. Instructions for setting up Adobe Acrobat signature file (PDF)-new and updated 8/12/13!
- Employee non-travel expenses will now be reimbursed thru the T&E system instead of a supplemental voucher.-new!
- Moving employee voucher-as of April 2nd, employee reimbursable moving will be processed thru the T&E system. The moving form is required to be filled out and sent to the T&E image system.-new!
- Cell phone agreement form--policy is under review. Please contact Shelly DeJaynes if you need this form.
- Direct deposit form for non-employees (.doc)
- Independent Contractor Checklist (.pdf)
- Conflict of Interest Disclosure Form (.pdf)
- Travel card application and
Send to Karin Burgess, 211 Whitten, after supervisor signs.
- Travel card cancellation--supervisor emails Anantha Gopalaratnam with employee name, last four digits of travel card, cancellation effective date & reason for cancellation.
- Petty Cash Purchase Voucher (UM25) (.xls)
- Petty Cash Letter (for changing custodianship)
- Internal Order Form (IOF UM48) (.xls)
- Mocode request form (.xls)
Purchasing card application
Send to Karin Burgess, 211 Whitten, after supervisor signs. (can be signed electronically thru Adobe Acrobat)
- Adding/removing approver or Paymentnet editor (Outlook Forms)
- Changing limits or adding/removing transportation option from current pcard (Outlook Forms)
- Cancelling pcard (Outlook Forms)
- Receipt Replacement form (.pdf)
Request Receipt Letter
If missing receipt is over $5, in addition to Receipt Replacement Form
PS Procurement Access Security Form
Email to Karin Burgess, 211 Whitten.
→For adding/cancelling access and add/removing approvers
- Bid Summary (UM54) (.pdf)
Sole Source Request
If the purchase is big enough it should be bid out but is unique enough that you can only get it from one vendor. Filled in and send with PO request.
- Consulting Agreement (paid with grant funds) (.doc)
- Consulting Agreement (paid with non-grant funds)
- Amendment to Consulting Agreement (.pdf)
- Independent Contractor Documentation (.pdf)
- Speaker Form (paid with grant funds) (.pdf)
- Speaker Form (paid with non-grant funds)
- Subcontract Information Form (.pdf)
- Employee Entrance/Exit Fiscal Form (.xls)
- CEU Transcript Request Questions? Contact Patrick Kurtz 882-7146
- Cash Handling Procedures Documentation (.doc)
- Insurance Vehicle Accident Report (UM 5) (.pdf)
Callie Glascock Glascockck@missouri.edu
University of Missouri Extension
Updated October 03, 2013