For staff

University of Missouri Extension fiscal policies and procedures comply with University of Missouri policies, as well as the guidelines of its funding partners.

Vouchers

2009 travel Daily Expense Detail (UM Form 11A) (.xls)
Preferred for regional travel
2009 travel Trip Expense Detail (UM Form 11) (.xls)
Supplemental Accounting Voucher (UM Form 12) (.xls)
UM-SE 32 - County Statement (.xls)

Memo for Travel Expenses after 60 Days (BPM 505 Travel memo) (Word .doc)
Note: expenses reported more than 60 days will be treated as taxable income as required by university policy. The BPM 505 Travel Memo must be completed by the regional director or authorized approver and attached to the travel expense form.)

Cell phone agreement form
Non-payroll direct deposit form (.doc)
Independent Contractor Checklist (.pdf)
Conflict of Interest Disclosure Form (.pdf)
Travel card application
Send to Callie Glascock, 212C Whitten, after supervisor signs.
Petty Cash Purchase Voucher (UM25)
Petty Cash Letter (for changing custodianship)
Internal Order Form (IOF UM48) (.xls)
Regional mocode request form (.xls)

Purchasing card

Purchasing card application (.pdf)
Send to Callie Glascock, 212C Whitten, after supervisor signs.
Purchasing card change/cancellation (.pdf)
Receipt Replacement Form (.pdf)
Request Receipt Letter (.doc)
If missing receipt is over $5, in addition to Receipt Replacement Form

Purchase Orders

Bid Summary (UM54) (.pdf)
Sole Source Request (.doc)
If the purchase is big enough it should be bid out but is unique enough that you can only get it from one vendor. Filled in and sent to appropriate buyer">buyer.

Invoices

County Council Invoice/Statement (.xls)

Contracts

Consulting Agreement (paid with grant funds) (.pdf)
Consulting Agreement (paid with non-grant funds)
Amendment to Consulting Agreement (.pdf)
Independent Contractor Documentation (.pdf)
Speaker Form (paid with grant funds) (.pdf)
Speaker Form (paid with non-grant funds)
Subcontract Information Form (.pdf)

Miscellaneous

Inventory employee checklist (.xls)
CEU Transcript Request (.pdf) Questions? Contact Carol Heffnerr 882-7146
Cash Handling Procedures Documentation (.doc)

Contact
Callie Glascock Glascockck@missouri.edu
Administrative Manager
University of Missouri Extension

Updated July 28, 2009