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Fiscal Resources

If specific to grants, please go to Grants and Contracts

Vouchers   

Purchasing Card  

    Statements going to Purchasing can be faxed (573) 884-1293
********Must be signed in black or blue ink*********

Important Message…re: Sam’s Club

To bring everyone up to date, Procurement has NOT reached an agreement with Sam’s Club/representatives regarding use of the University purchasing card. Until we provide further instructions, the ONLY approved method for making purchases at Sam’s is by requisition/PO. Also, as a reminder….no one should purchase a Sam’s membership for their department. This is not an acceptable practice/allowable expense. Procurement maintains a “master” University Membership at Sam’s which may be utilized through the requisition/PO process. Personal memberships @ Sam’s should not be used in conjunction with payment by the Purchasing Card as Sam’s will not waive the tax.

Cardholders cannot agree to terms & conditions for the University.  Please be careful when paying items online for this.

Reconciling accounts & budgeting 

PeopleSoft Access-NEW! 

Below are the different areas of PeopleSoft and what to do to acquire or delete access for an Extension employee.
  • Voucher create- Send an email request to Rhonda Gibler or Callie Glascock including the employee’s name, SSO ID(login name) and department.  NO form is required.  Accting contact is Rita Wells 882-3051.
  • MIS Web Apps- The employee supervisor should email your unit’s fiscal contact (Callie Glascock, Vickie Whitworth, or Shelly DeJaynes) with the employee’s name & emplid, specifying the different parts of MIS Web Apps that will be needed (if known). If journal entry create access is being requested, please include what level of access is needed (CE, ISE, TRE, PCE, JE).  Accting contact is Susan Fifer 882-3051.
  • Grants-The employee supervisor should email Callie Glascock with the employee’s name & emplid.  Accting contact is Leean Davenport 882-8456.
  • Requisitions(create/approve/receive)- Register for requisition training and have the employee take the completed End User Security Form with them to the training. They will be reminded about this when the get the email reminder for their class. Procurement contact is Marcia Brewer 882-3208.
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  • New! eProcurement-New requisition users and approvers will need to sign up for training; current users can attend lecture-style trainings.  The employee will need to take the completed ePro Security form with them to the training. Procurement contact is Marcia Brewer 882-3208.

  • New! A Security Form is no longer needed to DELETE PeopleSoft access in the purchasing module.  Instead, all is needed is an e-mail from the Unit Fiscal Officer requesting the deletion, including the user’s name, SSO ID, and the specific access to be deleted (i.e. Entering Requisitions, Approving Requisitions, and/or Receiving).  Please note that if “approval” access is being deleted and another current approver is going to assume that role, you will just need to include that individual’s name and SSO ID in the e-mail request.  Otherwise, if the replacement has not had prior approval access, a security form and training will still be required.

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  • Query- The employee supervisor should email Callie Glascock with the employee’s name & emplid.  Accting contact is Susan Fifer 882-3051.
  • Invoicing create- The employee will train with a test system & a downloadable manual. Once the practice test is completed, please email Holly Young in order to receive the self test. Access will be granted once the self test is passed.  Accting contact is Brandon Guffey 882-3051.
  • Budget-The employee supervisor should email Callie Glascock with the employee’s name & emplid.  Accting contact is Rob Taylor 882-9154.
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    Purchase orders

    Invoices

    Contracts

     

    Contact:
    Callie Glascock Glascockck@missouri.edu
    Administrative Manager

    Updated 04/29/08