Proposal and Reporting Guidelines

University of Missouri campus and field faculty are eligible to submit proposals for funding high quality programs that help to improve the lives of Missouri residents.  The submission date for new proposals is May 1 of each year.  The submission date to continue existing projects/programs is April 1 of each year.  Proposals should contain the following sections for favorable consideration.

1.    Cover Page

     This form provides basic information, such as:

• project/program title
• project director
• estimated program duration
• total budget request
• synopsis

The project director named on the cover page will be responsible for the project/program activities, outcomes and budgets.  One person should be identified as the project director.  

The synopsis provides a brief descriptive statement, of 200 words describing the program.

2.    Proposal            

       a.  Situation Analysis and Assumptions 
            (Max Points=5)

Provide a clear, succinct rationale that describes the relevance of the issue to be addressed and the relationship to the Extension 21st Century Strategic Direction, program priorities and outcomes. Use baseline data to show relevance. Include a discussion of how this project relates to the critical success factors.  Discuss the potential for increased knowledge, skills and behavior change. (check to see if this description matches what is being taught as situation analysis)

b. Inputs  (Max Points=30)

Quantify the organizational inputs (staff and current budget) that will be used and indicate how time of staff will be reassigned by supervisors to ensure success. Indicate whether the program is multi-campus, multi-disciplinary or multi-state.  Identify the role of partners and their inputs/contributions. Develop a time line for accomplishing tasks and indicate who is responsible.  Specifically address the use of technology for program development, training, implementation and access.  Discuss any marketing strategies you plan to use.

c. Outputs (Max Points=30)

1. Activities. Describe the activities and methods. Identify program objectives and indicate how results will be communicated.
2. Participation. Indicate who will be reached with the program and quantify targets for performance measures. Performance measures at this level might include measurements of activities and customer satisfaction.

d. Expected Outcomes for Learners. (Max Points=30)

For each of the areas below, list the outcome and the performance measure. Describe evaluation strategies, including procedures, for collecting and reporting data related to key performance measures (recommend 4 to 6 indicators). 

    1. Short-term results (learning)
    2. Medium-term results (action)
    3.  Long-term results (impact)

e. Budget.  (Max Points=5)

Budget projections may be developed for multi-year projects, however, funding is approved annually. List the amount requested, use of the funds, matched or leveraged funds. Describe how this project/program will become self-sufficient when outreach development funds end.

The funding period will be July 1 of a given year to June 30 of the following year.  All obligations of Outreach Development Funds, including employment, should parallel the yearly funding time frame.

The budget should be submitted using the recommended excel form.

3. Website - The project director is responsible for insuring all approved projects/programs have a website describing the program accomplishments and products.  Websites related to this project should state that "partial funding for this project/program is provided by the University of Missouri Outreach and Development Fund."

The project director should send the website address (URL) to the assigned system program director and the ODF Proposals mailbox address (ODFproposals@umsystem.edu) via your email application.

Websites should contain a map of Missouri showing the documented levels of learning that is place specific by county or community.  Criteria for the map is as follows:

 

County Color	Quality Level	Description
Pale yellow	Awareness	Programming for awareness only, including  one-time event, social marketing, speaking, giving/providing information, informational web access, one-time TV/radio/media appearances, fairs or exhibits, etc.
Light Pink	Developmental	Emerging or piloted programs that include a series of sessions or awareness but does not yet have reportable results.
Bright Green	Learning/Action	Series programming to a specific audience/learners combined with awareness programming.  Results demonstrate evidence of learning and willingness of learners to change practices.
Bright Purple	Impact	Series programming to a specific audience/learners combined with awareness programming.  Results demonstrate evidence of learner adoption of practices taught and show evidence that the program design was effective in attaining the results.  This level of programming can be replicated.

Approved projects/programs will NOT continue beyond the specified duration.  Thus, funding will not be extended past the project/program ending date.  Continued funding will only be possible with submission and approval of a request for continuation.

SELECTION CRITERIA

Proposal funding is based on the following criteria:

1. The proposal is an innovative, high priority project/program that strengthens regional and community-based educational efforts.
2. The proposed project/program involves regional faculty, staff and learners in design and implementation.
3. The proposal demonstrates the potential of becoming self-sustaining within a three-year period.
4. There is identified commitment of other resources to leverage Outreach Development Fund support and to ensure faculty commitment to project/program expected outcomes.
5. The proposed project/program is cost effective.
6. The proposed project/program is developed according to the program logic model and designed to accomplish outcomes.
7.  Outreach Development funds are available.

REPORTING FORMAT

Cover Page

• Project/program title
• Project director
• Report date
• Website
• Synopsis used in original proposal

Project/Program Update

• Inputs – Report on whether the program inputs that were initially planned have materialized as expected. Indicate the FTE of staff devoted to the project/program from the field, campus, and partners. Report on progress towards the timeline, explaining any significant deviations from plans. Report on how technology was used.
• Outputs – Report on activities that have been conducted. Report on customer participation in the project/program. Quantify the outputs.
• Outcomes – Report on learning, action, and impact outcomes, quantifying outcomes and documenting results.
• Budget – Indicate whether the budget is on-target for full expenditure within the year. 
• Key questions and future directions

Pre-Proposals

Guidelines
proposal
selection criteria
reporting format

Continuation of Multi-Year

Submission Dates

Reporting

Projects/Programs
current
completed

Definitions