Health Care: The health care provider will invoice the
Extension County Council for the cost of health
benefits for covered employees. Invoices indicate
covered individuals and the types of
coverage. Verify that coverage is
County Councils should pay the health care provider invoices/remittances upon
receipt. Employee contributions may
need to be withheld from paychecks in
the month prior to coverage to provide
funds timely. Employee deductions must
be made from net income after taxes.
If a council wishes to pay the
employee's share, it will not be
considered a taxable benefit and thus
will not be included in employee gross
Each council is responsible for
notifying the health care provider and the MU Extension Plan Administrator, Tamra
MU Extension - County Secretary Benefits, 209A Whitten Hall,
Columbia, MO, 65211,
Phone: 573-882-7755; Fax: 573-882-2595 with any changes,
terminations or employment of new
secretaries to stop or change
Retirement Plan: No bills or
invoices are created by the Plan Administrator for the
retirement plan. Each county is
responsible for remitting funds each month along
with the retirement remittance form indicating the breakdown of
contributions (see Forms link).
Funds are due
by the 20th of each month in order to be
deposited with National Retirement
Solutions in the same
month. Additionally, secretary contributions of $25 or more must be
received by the 20th of each month to receive the additional 2%
Extension contribution (no retro-active adjustments will be made). Funds received after the 20th
will be deposited in the next
contribution cycle. Depending on
payroll schedules, it may be necessary
to withhold an employee's contributions in
the month prior.
All funds must be
County Secretary Benefits - Plan Administrator
209 Whitten Hall
Columbia, MO 65211
Pay Procedures (LWOP)
Notify the MU Extension Plan Administrator
as soon as possible of a leave without
Retirement: Extension will
temporarily discontinue paying the monthly
contribution into the 401a plan while the employee is on a leave
without pay. The county secretary's supervisor
should notify the Plan Administrator when the county secretary
begins and ends an unpaid leave so that contributions end and begin
in accordance with the unpaid leave.
Health Care: The health care
program requires that the employee continue to pay the premium even
if on an unpaid leave of absence (LOA) to keep health care
coverage in force. As long as the secretary/county pays the
employee/county costs, Extension will pay the subsidy. If the county
secretary and/or county do not continue to pay their portion of the
health premium, the
start again when the secretary is working
at least .75 FTE, or a minimum of 30 hours per week.
Example: Jillian, a county secretary,
goes on leave without pay on June 15.
Extension pays the health care subsidy for
June. If Jillian does not return to work
until August 15, Extension will not pay the
subsidy for July, but will pay the
subsidy for August.
Each spring MU Extension updates county
secretary salary figures used to
estimate Extension contributions to the
401a retirement plan. Secretary
Verification Forms are due March
15. If verifications are not received
by March 15, the previous year's rate
will continue to be used until the
information is received and processed.
Late verifications take effect the
month following receipt. Changes in
salary occurring at other times of the
year take effect at the next
verification period following the
change. There is only one opportunity
per year to verify salary figures.
in Secretary Coverage
Notify the MU Extension Plan Administrator
in the event of the following:
- A new secretary is hired.
- A secretary leaves employment.
- A secretary's hours increase to
more than 30 hours per week, (.75
FTE) or decrease to less than 30
hours per week, thus changing
their eligibility for
MU Extension-sponsored benefits.
- A secretary goes on a leave of
absence without pay.
- Contact MU Extension Plan Administrator
to initiate new employee benefit
- Review retirement and health
- Contact a health care provider regarding employer-provided
health care plans. Each County Extension Council will
enroll with a health provider as the employer.
- Effective January 1, 2011, Extension
Councils may contract with non-MCHCP Health Care Providers
and receive the Extension subsidy.
- Prior to January 1, 2011, only County Councils with
participation agreements with MCHCP received the Extension
subsidy for enrolled, benefit-eligible secretaries.
- Contact the MU Extension Plan
Administrator for an information
packet about Nationwide Retirement
Solutions (NRS) plans.
- The following forms should be
completed and sent to the Plan
Administrator at 209A Whitten, Columbia, MO 65211:
- Participation Agreement. The
agreement must be completed
before plan contributions can
- New Secretary Verification