Policy for Outside Groups wanting to use the Saline County Extension Center                                           

Policy reviewed and approved by the Extension Council March 15, 2006

We are pleased that your group is considering using the classroom or conference room for your event.  The Saline County Extension Council is anxious that your group and the Extension Staff both have a productive day while you are guests in the building. 

What we provide:

• A handicapped accessible facility
• A pleasant classroom for your meeting
• A wall to project images on (no need to bring a screen in)
• Tables and chairs for a maximum of 50 participants
• A friendly greeting from our office manager to your participants and directions into the classroom
• Space just outside the classroom for a registration table, if needed.
• Two restrooms for your participant’s use
• One extension cord (to remain in the classroom)
• TV and VCR/CD unit (no television reception. For VCR tapes only)
• We will make every reasonable effort to see that the temperature in the classroom is comfortable.
• We will show you where the light switches are for the classroom so someone in your group can turn lights on and off for presentations.  Do keep in mind that they are on the same circuit as some of our offices.
• There are water fountains available in the middle of the building
• The office manager will make copies for your group if her schedule permits.  The cost, payable immediately, is 25 cents per page.
• There is a sink in the classroom.

Please note:

• The Extension Council has set a fee of $25 for use of the conference room.
• While you are on the schedule for the classroom, the schedule does not become final until 30 days before your meeting date.  Prior to that time, your meeting can be bumped if the classroom is needed for University Extension programming.  You will be notified if your group is bumped from the schedule.
• The classroom is available for collaborating agencies that are consistent with the mission of University Extension (promoting non biased, high quality education to improve people’s lives)
• The Extension Center is locked between noon and 1 p.m.  Please don’t ask the office manager to stay late or be back before 1 p.m.  Your group needs to be gone the entire noon hour or meet the entire noon hour.  Do not plan to come and go during the noon hour.  The building will be locked, although a group can exit the building through the back door in case of emergency.

• The office opens at 8 a.m. and closes at 4:30 p.m..  Again, please don’t expect the office manager to arrive early or stay late.
• We will not be providing coffee, cups, sugar, creamer, sweetener, doughnuts, bottled water, sodas or any refreshments for your meeting.  You may use our large coffee pot located under the sink in the classroom.  Make your own coffee and then clean out the pot and leave it sitting out to dry.  We will put it away for you once it is completely dry.
• Take your left over refreshments and meeting room trash with you at the conclusion of the meeting.  We do not want them.
• Bring what you need to support the success of your meeting.  We do not supply any computer equipment, projection devices or information technology person.
• Our office manager is not available to your group as a resource to make free photocopies, receive or make faxes, make or receive telephone calls (except for true emergencies).
•  We do not provide dial up access to the internet.  We require the use of both phone lines in and out of the office.

 To schedule the facility, please work with the Saline County Office Manager or County Program Director.

University of Missouri, Lincoln University, U.S. Department of Agriculture and Local University Extension Councils Cooperating

University of Missouri Extension does not discriminate on the basis of race, color, national origin, sex, sexual orientation, religion, age, disability or status as a Vietnam-era veteran in employment or programs.