Draft
minutes for MEAFCS Board Meeting
Columbia, MO
January 8, 2003
Present: Glenda Kinder, Jinny Hopp, Tammy Beason, Janet LaFon, Rebecca Travnichek, Sherron Hancock, Janet Hackert, Judy Lueders.
President Glenda Kinder called the Board meeting to order at 10:15 am.
Minutes: The motion to accept minutes of the September 10, 2002 teleconference was made by Rebecca, seconded by Tammy. Motion carried. Tammy moved and Rebecca seconded acceptance of the minutes of October 8, 2002. Motion carried.
National Meeting Correspondence A letter of thanks from Chris Kniep, 2001-2002 NEAFCS President was circulated to the Board.
Treasurer's Report Kris Jenkins unable to attend today, Glenda presented the Treasurer’s report. The balance in the MEAFCS account is $7474.43; dues of $1320.00 are outstanding to National. Sherron moved to accept the report, which will be filed for audit.
Kris will update membership list. She has authority to change mail list on Outlook.
Glenda will forward a copy of the Expense Voucher to the Board members by e-mail. A discussion of rates was held. A motion was made by Tammy and seconded by Rebecca to authorize expenses following current UMEA guides; that is to pay up to $35.00 per person for lodging. As of October 1, 2003 the UMEA policy will only pay for lodging if the Board member must travel more than 250 miles one way to attend the Board meeting. Motion carried.
President’s Report from Glenda Kinder
Glenda thanked the Board members for taking on committee roles.
Glenda is representing MEAFCS on search committee for Associate Dean’s position. The committee has been successful getting assurance in writing that there will be an assistant for HES Associate Dean. The committee is committed to getting a person who fits the needs of UO/E. The deadline for applications is February 1, 2003.
Glenda is also the representative for MEAFCS with HES Advisory group.
Glenda presented a report from Bob Hughes that indicated that 54 Regional positions are open statewide, 10 of these are HES positions, 3 of the HES are being filled (CFE in Iron county, Human Development in Randolph county, and a Nutrition position in Greene county. Nutrition position is funded by FNEP grant, it is not a core position).
Awards & Recognition - Janet Hackert
Janet has a timeline for work in place. Experienced Board members clarified the use of the $200.00 budget for Awards and Recognition. The Board suggested that Janet encourage use of electronic transmissions to reduce expenses of copying and mailing.
Janet has representatives from the regions as noted. NW Diane Kerns, NE Jane Hunter,
WC Diana Milne, CM and SW open, EC Maudie Kelly, SE Phyllis Flanigan, and SC Pat Snodgrass.
Professional Development - Sherron Hancock
Sherron is gathering ideas for implementing the charge from the Annual meeting regarding the use of funds from the National Meeting. Some ideas have been to support attendance at Galaxy, E Learning, Image Enhancement and Marketing, seeking other funds via a Mini Grant for regional projects from National, partnering with neighboring states, i.e. Kansas has a state meeting in March 6+7 in Wichita. Sherron will pull together committee to assist her in exploring these and other ideas.
Member Resources - Tammy Beason
Tammy submitted plan of work for committee. Marsha Alexander is leading the Image Enhancement campaign, “Living Well”. The plan helps members understand that the campaign is a joint venture by NEAFCS, MEAFCS. It encourages former and new members to join MEAFCS, especially potential Life members.
Tammy will provide an update to members via e-mail within a week of each Board meeting. She will also conduct publicity efforts for award winners.
Public Affairs - Judy Lueders
The Image Enhancement PSA’s are coming! Judy points out the need to educate people about Extension and attend Legislative Day. Judy needs the packet for plans of work. Glenda will provide.
By Laws & Web Page - Rebecca Travnichek
The By Laws were updated last November. Rebecca will maintain the MEAFCS Web page using Front Page 2002. The draft of the Board minutes will be reviewed by the Board following each meeting and then forwarded to Rebecca for posting on the web.
Old Business
Planning for 2002 National Meeting Funds
Motion from annual meeting: the
executive board to look at options and choices to establish an endowment fund
for professional development with the funds made from the national meeting
($10,000 -$12,000 range) This task has been given to the Professional
Development committee.
A motion from Tammy, seconded by Janet Hackert, that the funds contributed to National meeting fund as seed money is returned to state Association account. Motion carried.
A motion made by Judy, seconded by Sherron to open a Money market account after the bills have been paid. Motion carried.
New Business
Proposed 2003 Budget was presented and discussed. The travel is intended to support the attendance of the President and President elect at the North Central Regional Workshop and PILD expenses as well as board expenses to attend meetings. Tammy moved and Judy seconded a motion to pass the proposed budget with change that Membership is renamed Member Resources and $100.00 be added as support for Living Well campaign. Motion carried.
Image Enhancement ‘Living Well’ Media Campaign will be in hands of reps by Feb 1, 2003. Rebecca will replace Beth Burke as NW representative.
State Association Goals and Communication Strategies The current strategies include the following: use e-mail to members after Board Meetings, keep the web page useful as a tool, support the Living Well campaign, and participate in the upcoming Professional development.
Board Meeting Dates for 2003
April 10 7:30 Board meeting during Breakfast at Holiday Inn
Lake of Ozarks
June 10 9-10:30 am teleconference
September 12 either face to face in Columbia at 10 am Or teleconference
at 9 am
Dates
of Association Activities
January 31 Deadline
for proposals for Galaxy Conference
February 1 Membership list due to national office
February 2 – 4 JCEP
officers training, Kansas City, MO
February 28 Award
applications due to Janet Hackert
April 1 Awards due to Central Regional Director Carol Schlitt
April 9 + 10 HES meetings at Lake of Ozarks
May 4 – 7 PILD Conference, Washington, D.C.
August 1 final membership for voting delegates due to
National
September 21 – 25 Galaxy Conference, Salt Lake City, UT
http://www.cnr.usu.edu/galaxy2/
October 21 UMEA Annual Meeting in Columbia
Meeting adjourned at 1:55 pm.
Recorded by Jinny Hopp