draft copy
Missouri
Extension Association of Family and Consumer Sciences
Annual Meeting Minutes
November 19, 2002
President Rebecca Travnichek brought the meeting to order at 1:30 p.m. following the UMEA Business Meeting/Joint Association Luncheon. Introductions were made. Mary Gosche, secretary, reported the minutes have been posted on the web. The minutes were accepted as posted on the web, motion Beth Burke, seconded Glenda Kinder. Kris Jenkins has just received the checkbook from our former treasurer, Dan Remley. Kris will send the amount by email to the secretary. The amount to date is $6,107.47. Phyllis Flanigan made the motion to accept the financial report, seconded by Janet LaFon. Motion carried.
Nominating/Election-Mary Gosche reported that the electronic voting model resulted in a high proportion of membership involvement. The ballot was open for further nominations but none were brought forward. Names were recorded as the emails were received and the numbers were recorded for each nominee. A deadline date was given for the ballots to be received. By unanimous vote, Janet LaFon was elected President-elect, Virginia Hopp was elected secretary, and Kris Jenkins was elected to take the one- year term of treasurer.
Awards & Recognition-report given as part of the Joint Luncheon by Maude Kelly
Professional Development-no report
Member Resources-no report
Public Affairs-Kris Jenkins reported that 5 members completed the pledge.
By-laws-Beth Burke reported that she sent out the proposed revision of the by-laws. The proposals voted on at the national meeting will not affect our by-laws. The by-laws were accepted as emailed. Maudie Kelly asked about according to the by-laws each committee chair should have a plan of work and she wondered if other chairs have done a plan of work. The membership agreed to work on this issue.
Web-master-Glenda Kinder thanked Rebecca for her help with the web master and the updates. Membership was reminded to check the web for pictures and thank you notes from the national meeting in Kansas City.
President-elect-Glenda Kinder shared pictures and thank you notes from the national meeting. She stated that she received the thank you notes because she was listed on the web site as the president. She asked the membership to become involved in national committees and those applications are found on the website and are due December 31, 2002. The address is National NEAFCS, P.O. Box 239,Great Fall, VA. 22066. Kathy Dothage is Vice President of Professional Development. Glenda and Janet Lafon will attend the JACEP training in Kansas City on February 2-4, 2003.
2002 NEAFCS meeting-Kathy Dothage reported there were 807 participants which included 97 first timers and 20 past presidents. The association has received many compliments. The events for the life members and first timers are paid by the host state. The tax exempt status saved the association 8%. The reason why the MEAFCS could give UMEA back the $5,000 seed money was that a profit of ______ was made from the meeting. The agreement with UMEA was that if money was left over, the money would be split between UMEA and MEAFCS. Since approximately, $15,000 profit was made, it made sense to give back the seed money. NEAFCS MAY HAVE TO PAY THE HYATT $14,000 BECAUSE THE ROOM BLOCK WAS NOT MEET BECAUSE THE ROOM CANCELLATION WAS AT 6 P.M. Some of the members wondered when the rooms were changed if the hotel remembered that the room change should be included in the block count.
Susan Mills-Gray made a motion for the executive board to look at options and choices to establish an endowment fund for professional development with the funds made from the national meeting. Susan felt that there would be little support from the administration for professional development. It was noted that money from the last national meeting twenty years ago established support for first timers attending the national meeting. Linda Johnson seconded the motion. Motion carried. Glenda Kinder noted that expenses for the PSA video were covered by professional development money.
Karma Metzger noted that she has the welcome banners from Kansas City. The membership decided to leave one banner alone and to peel letters and logos off the other banner.
New Business-
Galaxy Conference 2003 in Salt Lake City, Utah. Kathy Dothage reported that two representatives from NEAFCS would be on the planning committee for the Galaxy. The concurrent sessions may be longer or shorter. The poster session due in January and 3,000 participants are expected. NEAFCS will not get profits from Galaxy. People are needed to help with arrangements, exhibits, and program development. Keynote speakers have been identified. Registration will be on-line in March and it is estimated that registration will be around $300.00. There will be several host hotels.
Introduction of 2003 Committee Chairs
Awards & Recognition-Janet Hackert
Professional Development-Sherron Hancock
Member Resources-Tammy Beeson
Public Affairs-Judy Lueders
By-laws-Rebecca Travnichek
Webmaster-Rebecca Travnichek
Kris Jenkins handed out membership renewal forms. Each member needs to complete this form and return it to her.
Beth Burke using a flower theme conducted installation of officers.
Being no further items of business from the floor meeting was adjourned 2:35 p.m.
Respectfully submitted,
Mary Gosche
Secretary