MISSOURI EXTENSION ASSOCIATION OF FAMILY
AND CONSUMER SCIENCES
ARTICLE I: Names and Objectives
This organization shall be known as the Missouri Extension Association of Family and Consumer Sciences; hereinafter referred to as “Association.”
The objective of this Association shall be: to serve as the state affiliate of the National Extension Association of Family and Consumer Sciences.
ARTICLE II: Membership
The Association is committed to the active involvement of all its members; regardless of race, color, gender, age, religion, national origin, handicap, veteran status or sexual preference. All members will be encouraged to participate in programs and activities and to take leadership roles in the Association.
The classification of membership shall be:
Section 1 – Active Members
An Extension employee working in any capacity, state or field levels, with human environmental sciences programming, who has a degree in human environmental sciences or a related field; upon payment of dues may become an active member of the Association. An individual, who has a degree in a related field, but not in human environmental sciences, shall have their credentials reviewed for approval by the Association Executive Committee.
Section 2 – Life Member
- Any former Extension employee who has been a member of the Association for at least 10 years will be granted life membership upon application to the National Association Vice-President for Member Resources and payment of a one-time fee.
- Life Members shall not pay state dues. They may receive the National Association official publication by subscription and serve on committees. They may not hold office, vote or receive awards and fellowships.
Section 3 – Dues
- A member shall be considered in good standing upon payment of dues for the current year.
- Membership dues shall be established at the annual meeting of the Association.
- Faculty members of the College of Human Environmental Sciences are encouraged to become members of the Association, and the other Extension professional organizations.
ARTICLE III: Executive Committee
The officers shall consist of the President, President-elect, Secretary and Treasurer. These officers shall be known as the Executive Committee of the Association.
- Their term of office will begin when they are sworn into office at the annual state association meeting. (Revised 10/28/15)
The President-elect shall serve in the absence of the President.
- The President-elect shall be elected for one year and automatically assumes the office of President for one year or until a successor is elected. The President-elect shall serve one year after the year of presidency as the immediate Past-president.
- Members of the Executive Committee shall not succeed themselves in the same office.
- The Treasurer shall be elected in odd-numbered years. The Secretary shall be elected in even-numbered years. The Secretary and Treasurer shall be elected to serve two-year terms or until their successors are elected. The President-elect will be elected every year. (Revised 10/28/15)
- In the absence of both the President and the President-elect, the secretary shall fill the vacancy.
The duties of the Executive Committee and Board of Directors are to set deadlines, formulate policy and transact business of the Association and keep the membership informed. Other duties and responsibilities shall be outlined in an Association handbook.
The Association President shall serve as a voting member of the University of Missouri Extension Association (UMEA) Board of Directors for the term of office.
- The Association President-elect shall participate in the Joint Council of Extension Professionals (JCEP) Leadership Conference. The State Association will decide on an annual basis if the President-elect will attend with expenses being paid by the State Association in accordance with Article X: Standing Rules, Section 7. (Revised 10/28/15)
- The Association President-elect shall attend the Public Issues Leadership Development Conference (PILD). The State Association will decide on an annual basis if the President-elect will attend with expenses being paid by the State Association in accordance with Article X: Standing Rules, Section 7. The President-elect is encouraged to apply for funds to help defray the costs to the Association (i.e. Extension Loan and Fellowship Fund). (Revised 10/28/15)
The Executive Committee, Chair of the Awards and Recognition, Member Resources, Professional Development and Public Affairs Committees shall constitute the Association’s Board of Directors. (Revised 10/28/15)
ARTICLE IV: Committees
Standing committees shall consist of: Awards and Recognition, By-laws, Member Resources, Nominating, Professional Development, Public Affairs and other committees necessary to conform to the National Association’s program of work. The members of the committees shall be appointed for one year. (Revised 10/28/15)
There shall be a By-laws Committee, chaired by the Past-president.
A Nominating Committee chaired in even-numbered years by the Treasurer and in odd-numbered years by the Secretary, will present a slate of candidates (two for each position when possible) prior to each annual meeting.
The President as deemed necessary by the Board of Directors may appoint Ad Hoc committees.
Vacancies on committees are to be filled by Presidential appointment.
The committees need to be in place by December 31 and names sent to the current MEAFCS webmaster so the names can be added to the website. (Revised 10/28/15)
ARTICLE V: Meetings
There shall be an annual meeting of the Association called by the Executive Committee in conjunction with the UMEA annual meeting. The Association may have another meeting, called by the Executive Committee.
- At the annual meeting, the service of the out-going President and previous board will be recognized.
A quorum shall constitute one-half of the membership.
The Executive Committee may call special meetings of the Association.
At special meetings, those present shall constitute a quorum.
ARTICLE VI: Amendments of By-laws
These By-laws may be amended by a two-thirds vote of members present at the annual meeting or any special meeting called for that purpose. One-half of the membership shall constitute a quorum. The membership shall be informed of such amendments or changes at least 10 days in advance.
If the association does not hold an annual meeting over a 12 month period, or fails to achieve a quorum at this meeting, the following process may be used to amend the by-laws.
1. The membership will be informed of Board approved proposed amendments 10 days in advance of electronic voting. Members will be notified of a 20 day period in which voting can take place.
2. Two-thirds of the membership will need to approve the by-laws change.
3. Electronic voting will be tabulated by the By-Laws chairman. A report of the voting results will be made to the Board and become a part of the minutes of their next meeting.
ARTICLE VII: Publication
The MEAFCS Newsletter is the official publication of the Association.
ARTICLE VIII: Parliamentary Authority
The rules contained in the current edition of Robert’s Rules of Order, Newly Revised, shall govern the Association in all cases to which they are applicable and in which they are not inconsistent with these By-laws, the standing rules, and the special rules of order and the policies of the Association.
ARTICLE IX: Dissolution of Association
On the dissolution of the Association, the entire net assets remaining after the payment of any and all liabilities and obligations of the Association shall be transferred to such Association or Associations organized exclusively for charitable, educational or scientific purposes as shall at the time qualify as exempt Association or Associations under Section 501 C (3) which is other than a foundation exempt under Section 509 (a) of the Internal Revenue code of 1954 (or the corresponding provision of any future United States Internal Revenue Law).
ARTICLE X: Standing Rules
Section 1 – Memorial for Current Members
In the event of the death of a current Association member, a bud vase with a yellow rose will be sent in remembrance. At the next business meeting of the Association, donations will be collected from members and presented to the Human Environmental Sciences Extension Development Fund (HEED), Extension Loan and Fellowship Fund, or a memorial of the family’s choice.
Section 2 – Memorial for Retired Members
In the event of the death of a retired Association member, a card will be sent to the family. At the next business meeting of the Association, donations will be collected from members and presented to the HEED Fund, Extension Loan and Fellowship Fund or a memorial of the family’s choice.
Section 3 – Dues
Collection of dues will begin September 1, each year. Dues must be sent to National Association by December 1, each year. Dues shall be the current rate for National Association, plus the current state dues. (Revised 10/28/15)
Section 4 – Committee
Efforts should be made by the President and President-elect to provide representation of all regions within the structure of the following committees: Professional Development, Public Affairs, Member Resources and Awards and Recognition. All committee plans, assigned work and tasks will be for the current year only.
Section 5 – Budget Items
The Association shall annually budget:
- $200 to be shared by “first timers” (with maximum of $50 per member) attending annual session of the National Association.
- $100 to be shared by the Association voting delegates (2) at annual session of the National Association.
- Transportation, lodging and meal expenses of the President-elect to attend the Public Issues Leadership Development Conference (PILD) held annually in Washington, D.C. The President-elect shall be asked to apply for additional funds to help defray expenses to the Association (i.e. Extension Loan and Fellowship Fund).
- Registration, transportation, lodging, and meal expenses of the President-elect to attend the JCEP Leadership Workshop. The President-elect shall be asked to apply for additional funds to help defray expenses to the Association (i.e. Extension Loan and Fellowship Fund). (Revised 10/28/15). (Revised 10/28/15)
- $250 to be shared by National award winners (with a maximum of $50 per member) who are attending annual session of the National Association.
Section 6 – Related Organizations
The State Association encourages membership in the following Organizations:
- University of Missouri Extension Association (UMEA)
- National Extension Association of Family and Consumer Sciences (NEAFCS)
Section 7 – Travel Reimbursement
- Board members attending the MEAFCS board meetings shall be reimbursed at the current University mileage reimbursement rate. (Revised 10/28/15)
- Reimbursement for PILD and JCEP for the President-Elect, or for officer attending on behalf of the President-Elect, must meet the following guidelines: (Revised 10/28/15)
- Meals will be reimbursed with an itemized receipt. Alcoholic purchases are not reimbursable.
- Mileage will be reimbursed at the current university mileage rate. The purchase of airline tickets, rental cars, bus tickets, or any other method of transportation will be reimbursed when submitted with itemized receipts.
- Reasonable and necessary amounts are allowed for lodging. A receipted, itemized statement furnished by the hotel or motel is required for all lodging expenses. Summary statements provided by credit card companies will not be accepted as justification for reimbursement.
- Only expenses essential to the transaction of Association business are reimbursable. Examples of expenses that are not reimbursable in most cases include hotel gyms, mini-bars, movies, laundry, and vehicle fines.
- Copies of all receipts must be submitted to the Treasurer for reimbursement within 30 days of travel.
Revised: September 2000
Revised: November 2002
Revised: November 2004
Revised: March 24, 2007
Revised: December 30, 2008
Revised: November 10, 2009
Revised: October 28, 2015
MEAFCS By-Laws Revised 2015 (PDF)