The Missouri Association of County Agricultural Agents
Minutes – November 11, 2004
Windemere Resort, Roach Missouri
Roll Call: Bruce Beck, Bob Schultheis, Don Day, Matt Herring, Dinah Peebles, Guest (Ellissa Good), Tom Fowler, Randy Saner, David Hoffman, Bill Casady, Wesley Tucker, Jim Jarman, Karisha Delvin, Guest (Amanda Cook), Gordon Carriker, Eldon Cole, Rick Mammen, Tom Hansen, Mark Stillwell, Melvin Brees, Mary Sobba (President),Tim Schnakenberg (President Elect), Todd Lorenz (Secretary), Parman Green (Treasurer), Mike Christian (NACAA Regional Director)
The meeting was called to order by President Mary Sobba at 3:10. Our new faculty guests were introduced. Mary gave a summary of the agenda and time constraints for this meeting.
Parman handed out the treasurers’ report and itemized the contents. He suggested that we move the CD moneys into our checking to eliminate some of the fees associated with banking. Motion to move money in the CD account to checking was made by Gordon and second by Bill. Discussion ensued. “we should be diligent in our handling of moneys”, “once we take it out of the account, we are more apt to spend it”, “check with the bank to see if the fees could be waived for this organization”. Hand count was required: 12 Aye, 6 Nay, motion carried.
Todd handed out copies of minutes from the May Annual Conference meeting. Don motioned to approve as written, Tom Hansen seconded the motion. Motion carried unanimously.
Melvin presented our nominations for officers: Treasurer-Joe Koenen and Kevin Hansen, Motion to close nomination for treasurer by Bob and Second by Bruce; Secretary- Parman Green and Marsha Shannon, Motion to close nominations for secretary by Gordon and second by Bob. Melvin and Don were asked to be the tellers and they reported back with our newly elected officers as Treasurer-Kevin Hansen and Secretary-Parman Green.
Don gave a report on the AA and DSA national and state awards. By general discussion, it was decided that the state awards would be given the first state meeting after AM/PIC. In order to insure that the nomination was able to attend the national meeting for representation of Missouri, we will develop a new process with alternates. Those that cannot attend the national meeting can still receive the state award and be held back as an alternate for future representation at national.
Parman gave a report on the AM/PIC National meeting as last year was his first time in attendance. His report was a good indication of some of the experiences that a first timer might expect at national meetings.
New Business
President Sobba gave a summary of the work that the membership committee had done since our last meeting. She requested a reading of the committee minutes taken during the Centra 7 teleconference.
The membership committee was charged with enhancing membership and one of the suggestions developed were to offer a reduced rate for first time members to our organization.______ Gordon motioned to accept and Tim second, motion carried.
The second charge of the committee was to make suggestions for a possible name change in order to squelch the comments that our current organizational name did not represent all agricultural agents. The committee suggestion was to change the name from Missouri Association of County Agricultural Agents MACAA to Missouri Association of Agricultural Extension Professionals MAAEP. Parman motioned to accept this change and Randy second the motion. Much discussion ensued. Wesley Tucker indicated that acronyms with more than 4 alphabets were too confusing. It was suggested to take the Association (A) out of the name. Rick motioned to amend the motion to reflect this change and Melvin second. Motion carried unanimously.
On November 11, 2004 our name was changed to Missouri Agricultural Extension Professionals MAEP. Officially, President Mary Sobba was the last President of MACAA and the first President of MAEP
The meeting continued under the new name of MAEP.
Tim presented the state committee report. After requests from the floor, three new committee members were assigned.
Mary presented Michigan’s request to sponsor a meal or break. Melvin motioned to volunteer for a Missouri break for the AM/PIC National Meeting in Michigan and Amanda seconded. Amanda and Karisha will chair this committee. Mary stated that not much would need to be done this year by the committee but the membership would certainly need to provide more help next year.
Mike Christian gave a report on the National Association of County Agricultural Agents North Central Leadership for 2004-2005. He commended our association for 4 representatives as vice chairs on various committees. He continued with an explanation of the rotations of directors and officers, gave future national meeting dates and locations and finished with a video of the next AM/PIC National meeting being held in Buffalo, NY on July 17-21 in 2005.
As one of her last tasks as the new President of MAEP, Mary presented awards to members: Most Enthusiastic-Parman Green, Adventurer of the Year-Don Day, Most Determined-Jennifer Barnes-Shutter (for trying and succeeding attending the Centra meeting after several attempts with technological failures).
Tim recognized Mary for her direction and leadership in the past year and awarded her with a plaque to commemorate her leadership.
Mary gave a quick summary of the Ag Natural Resources round table progress and commended the leadership for allowing representation of regional staff through MACAA officers.
Tim gave a report on considering hosting a AM/PIC National Meeting at Springfield MO. The Springfield Convention and Visitors Bureau have been in contact with him and would like to move us towards considering it.
President Schnakenberg entertained a motion for adjournment. Gordon so moved the motion and Kevin second. 5:30
Respectfully Submitted
Todd Lorenz
Secretary, MAEP