Council Training Matrix

SECTION 13:
COUNTY COUNCIL MEMBER TRAINING

COUNCIL TRAINING MATRIX

This council training matrix suggests training areas for University of Missouri Extension council members. Each chart deals with a single training objective including suggested delivery methods and print or video resource materials available to help with instruction. There is a place to identify the date training is scheduled at the bottom of each page.

Contents

(Theory training areas)	(Skills training areas)
1. History and philosophy of extension	6. Council operations and management
2. Council member roles and responsibilities	7. Council leadership and team building
3. University of Missouri Extensionorganizations	8. Council resource development
4. State and national extension programs and issues	9. Marking and public relations
5. Regional operations and staffing plans	10. Governmental relations

THEORY/SKILL AREA	JAN/FEB/MAR	APR/MAY/JUNE	JULY/AUG/SEP	OCT/NOV/DEC
1. History and philosophy of extension Theory training 1	Objective: Council members will be able to identify the major people, philosophies and events that have helped shape cooperative extension.
1.1 Delivery methods	Orientation packet 2 Discussion Q & A Videotape
1.2 Printer resource materials	Orientation packet (The county extension manual, mission statement, core values) Working with our Publics, Module 1: Understanding Cooperative Extension
1.3 Video resource materials	Working with our Publics: Toward a Common History (35 min.) Working with our Publics: Toward a Common Future (12 min.)
1.4 Training date(s)

_______________

Theory training: Program or materials designed to present information (facts, knowledge or principles).
Orientation packet includes: (a) The county extension manual, (b) educational initiatives brochure, (c) improving Quality of Life for Missourians brochure, (d) staff directory, (e) staffing plan, (f) mission statement, (g) core values, (h) glossary of terms, (i) organization chart, (j) UME finances, (k) county annual report, (l) council roster, (m) council meeting schedule, (n) council recruitment brochure, (o) Endowment and Gifts brochure, (p) county financial plan, and (q) other county specific items (county history, government officials, etc.).

THEORY/SKILL AREA	JAN/FEB/MAR	APR/MAY/JUNE	JULY/AUG/SEP	OCT/NOV/DEC
2. Council member roles and responsibilities Theory training	Objective: Council members will be acquainted with the various laws and agreements pertaining to extension, and the duties of council members and officers.
2.1 Delivery methods	Orientation Packet Discussion Q & A Videotape
2.2 Printed resource	Orientation Packet (The county extension manual, council roster, council meeting schedule, council committees, recruitment brochure)
2.3 Video resource materials	Knowledge Working for Missourians (14:26 min.)
2.4 Training date(s)

THEORY/SKILL AREA	JAN/FEB/MAR	APR/MAY/JUNE	JULY/AUG/SEP	OCT/NOV/DEC
3. University Extension organization Theory training	Objective: Council members will be acquainted with the organizational structure of Missouri's University Outreach and Extension program.
3.1 Delivery methods	Orientation Packet Discussion Q & A Videotape
3.2 Printed resource materials	Orientation Packet (The county extension manual, educational initiatives role brochure, organization chart, University Outreach and Extension finances)
3.3 Video resource materials
3.4 Training date(s)

THEORY/SKILL AREA	JAN/FEB/MAR	APR/MAY/JUNE	JULY/AUG/SEP	OCT/NOV/DEC
4. State & national extension programs/issues Theory training	Objective: Council members will be acquainted with the educational focus of state and national programs and issues and be updated on local program initiatives.
4.1 Delivery methods	Orientation Packet Discussion Q & A Staff program reports	Staff program reports	Staff program reports	Staff program reports
4.2 Printed resource materials	Orientation Packet (Educational initiatives brochure) Current National Initiatives from Cooperative Extension System County plan of work Council Update videos
4.3 Video resource materials
4.4 Training date(s)

THEORY/SKILL AREA	JAN/FEB/MAR	APR/MAY/JUNE	JULY/AUG/SEP	OCT/NOV/DEC
5. Regional operations & staffing plan Theory training	Objective: Council members will be acquainted with regional operations, committees and staffing.
5.1 Delivery methods	Orientation Packet Discussion Q & A Slide program 3
5.2 Printed resource materials	Orientation Packet (Staffing plan, organizational chart,financial plan) WC Financial Policies & Procedures CIS Accounting Manual Slides of WC Region Staff
5.3 Video resource materials
5.4 Training date(s)

_______________
3 Slide program needs to be developed

THEORY/SKILL AREA	JAN/FEB/MAR	APR/MAY/JUNE	JULY/AUG/SEP	OCT/NOV/DEC
6. Council operations & management Skills training		Objective: Council members will learn how to develop a county plan of work based upon local community trends.	Objective: Council members will learn how to assess, plan and carry out effective council and committee meetings.	Objective: Election/ nominations committee members will organize and carry out an effective election campaign.
6.1 Delivery methods		Workshop Tour of county OSEDA materials	Council self assessment Workshop Discussion	Committee workshop Planning meeting Election campaign
6.2 Printed resource materials		Missouri University of Missouri Extension Council Leadership Development: Impact Leaflets County Information Packet -- OSEDA Planning handbook County plan of work	Council assessment Missouri University of Missouri Extension Council Leadership Development: Impact Leaflets	Missouri University of Missouri Extension Council Leadership Development: Impact Leaflets Council recruitment brochure Election packet
6.3 Vide resource materials			Madison County: A Profile of One Extension Council (9 min.)
6.4 Training date(s)

THEORY/SKILL AREA	JAN/FEB/MAR	APR/MAY/JUNE	JULY/AUG/SEP	OCT/NOV/DEC
7. Council leadership & team building Skills training 4		Objective: Council members will explore their individual leadership style, managerial strengths, managerial weaknesses, characteristic ways of dealing with colleagues, contributions in a management team, and constraints to change.		Objective: Council members will learn how to develop linkages with the various political, administrative and specialization groups associated with University of Missouri Extension, its programs and its user/client groups.
7.1 Delivery methods		Workshop (2-4 hours) Myers-Briggs Type		Workshop (1-2 hours)
7.2 Printed resource materials
7.3 Video resource materials
7.4 Training date(s)

_____________________

4 Skills Training: Program or materials designed to present and develop personal competencies

THEORY/SKILL AREA	JAN/FEB/MAR	APR/MAY/JUNE	JULY/AUG/SEP	OCT/NOV/DEC
8. Council operations & management Skills training	Objective: Finance committee members will develop a two year financial plan for the council and adjust operating budget as needed.		Objective: Finance committee members will develop a comprehensive county budget proposal, and strategies for securing such funds from the county commission.	Objective: Endowment & Gifts Committee members will develop a comprehensive endowment and gifts plan, and will plan and carry out a council fund raising event
8.1 Delivery methods	Committee workshop Planning meeting		Committee workshop Planning meeting	Committee workshop Planning meeting Fund raising event
8.2 Printed resource materials
8.3 Video resource materials
8.4 Training date(s)

THEORY/SKILL AREA	JAN/FEB/MAR	APR/MAY/JUNE	JULY/AUG/SEP	OCT/NOV/DEC
9. Marketing & public relations Theory training		Objective: Marketing committee members will develop a written public relations and marketing plan, and submit articles, interviews and news stories to the news media on a regular basis.
9.1 Delivery methods		Committee workshop (2 hours) Planning meeting
9.2 Printed resource materials		Planning Special Events Roles and responsibilities in marketing for extension volunteers and staff 5
9.3 Video resource materials
9.4 Training date(s)

______________________

5 Specialist's role in marketing University of Missouri Extension, CPD's role in marketing University of Missouri Extension and Secretary's role in marketing University of Missouri Extension

THEORY/SKILL AREA	JAN/FEB/MAR	APR/MAY/JUNE	JULY/AUG/SEP	OCT/NOV/DEC
10. Governmental relations Theory training				Objective: Council members will develop and carry out an effective governmental relations plan.
10.1 Delivery methods				Workshop (2 hours) Tour of county and city offices (3-5 hours)
10.2 Printed resource materials
10.3 Video resource materials
10.4 Training date(s)

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		Tony DeLong, delongt@missouri.edu County Council Coordinator Last modified: September 22, 2004