Extension councils

Council Manual Section 13:
County Council Member Training

 

Council training matrix

This council training matrix suggests training areas for University of Missouri Extension council members. Each chart deals with a single training objective including suggested delivery methods and print or video resource materials available to help with instruction. There is a place to identify the date training is scheduled at the bottom of each page.

Contents

Theory training areas Skills training areas
1.  History and philosophy of extension

6. Council operations and management

2.  Council member roles and responsibilities

7. Council leadership and team building

3.  University of Missouri Extension organizations

8. Council resource development

4.  State and national extension programs and issues

9. Marking and public relations

5.  Regional operations and staffing plans

10. Governmental relations

 

1.  History and philosophy of extension

Theory / skill Jan / Feb / Mar Apr / May / June July / Aug / Sep Oct / Nov / Dec
1. History and philosophy of extension

Theory training   1

Objective: Council members will be able to identify the major people, philosophies and events that have helped shape cooperative extension.      
1.1 Delivery methods Orientation packet   2
Discussion
Q & A
Videotape
     
1.2 Printer resource materials Orientation packet
(The county extension manual, mission statement, core values)

Working with our Publics, Module 1: Understanding Cooperative Extension

     
1.3 Video resource materials Working with our Publics: Toward a Common History (35 min.)

Working with our Publics: Toward a Common Future (12 min.)

     
1.4 Training date(s)        

 

  1. Theory training: Program or materials designed to present information (facts, knowledge or principles).
     
  2. Orientation packet includes: (a) The county extension manual, (b) educational initiatives brochure, (c) improving Quality of Life for Missourians brochure, (d) staff directory, (e) staffing plan, (f) mission statement, (g) core values, (h) glossary of terms, (i) organization chart, (j) UME finances, (k) county annual report, (l) council roster, (m) council meeting schedule, (n) council recruitment brochure, (o) Endowment and Gifts brochure, (p) county financial plan, and (q) other county specific items (county history, government officials, etc.).

 

2. Council member roles and responsibilities

Theory / skill Jan / Feb / Mar Apr / May / June July / Aug / Sep Oct / Nov / Dec
2.  Council member roles and responsibilities
Theory training
Objective:  Council members will be acquainted with the various laws and agreements pertaining to extension, and the duties of council members and officers.      
2.1  Delivery methods Orientation Packet

Discussion

Q & A

Videotape
     
2.2  Printed resource Orientation Packet (The county extension manual, council roster, council meeting schedule, council committees, recruitment brochure)      
2.3  Video resource materials Knowledge Working for Missourians (14:26 min.)      
2.4  Training date(s)        
         

 

3. University of Missouri Extension organizations

Theory / skill Jan / Feb / Mar Apr / May / June July / Aug / Sep Oct / Nov / Dec
3. University Extension organization
Theory training
Objective: Council members will be acquainted with the organizational structure of Missouri's University Outreach and  Extension program.      
3.1 Delivery methods Orientation Packet

Discussion

Q & A

Videotape

     
3.2 Printed resource materials Orientation Packet (The county extension manual, educational initiatives role brochure, organization chart, University of Missouri Extension finances)      
3.3 Video resource materials        
3.4  Training date(s)        

 

4. State and national extension programs and issues

Theory / skill Jan / Feb / Mar Apr / May / June July / Aug / Sep Oct / Nov / Dec
4. State & national extension programs/issues
Theory training
Objective: Council members will be acquainted with the educational focus of state and national programs and issues and be updated on local program initiatives.    

 

 

 

4.1 Delivery methods Orientation Packet

Discussion

Q & A

Staff program reports

Staff program reports Staff program reports Staff program reports
4.2 Printed resource materials Orientation Packet (Educational initiatives brochure)

Current National Initiatives from Cooperative Extension System

County plan of work

Council Update videos

   

 

 

 

4.3 Video resource materials  

 

 

 

 

 

 

 

4.4 Training date(s)    

 

 

 

 

 

 

5. Regional operations and staffing plans

Theory / skill Jan / Feb / Mar Apr / May / June July / Aug / Sep Oct / Nov / Dec
5. Regional operations & staffing plan
Theory training
Objective: Council members will be acquainted with regional operations, committees and staffing.      
5.1 Delivery methods Orientation Packet

Discussion

Q & A

Slide program    3

     
5.2 Printed resource materials Orientation Packet (Staffing plan, organizational chart,financial plan)

WC Financial Policies & Procedures

CIS Accounting Manual

Slides of WC Region Staff

     
5.3 Video resource materials        
5.4  Training date(s)        

 

3  Slide program needs to be developed

6. Council operations and management

Theory / skill Jan / Feb / Mar Apr / May / June July / Aug / Sep Oct / Nov / Dec
6. Council operations & management
Skills training
  Objective:  Council members will learn how to develop a county plan of work based upon local community trends. Objective:  Council members will learn how to assess, plan and carry out effective council and committee meetings. Objective:  Election/
nominations committee members will organize and carry out an effective election campaign.
6.1 Delivery methods   Workshop

Tour of county

OSEDA materials

Council self assessment

Workshop

Discussion

Committee workshop

Planning meeting

Election campaign

6.2 Printed resource materials   Missouri University of Missouri Extension Council Leadership Development:  Impact Leaflets

County Information Packet -- OSEDA

Planning handbook

County plan of work

Council assessment

Missouri University of Missouri Extension Council Leadership Development:   Impact Leaflets

Missouri University of Missouri Extension Council Leadership Development:  Impact Leaflets

Council recruitment brochure

Election packet

6.3 Vide resource materials     Madison County:  A Profile of One Extension Council (9 min.)  
6.4 Training date(s)        

 

7. Council leadership and team building

Theory / skill Jan / Feb / Mar Apr / May / June July / Aug / Sep Oct / Nov / Dec
7. Council leadership & team building
Skills training    4
                  Objective:  Council members will explore their individual leadership style, managerial strengths, managerial weaknesses, characteristic ways of dealing with colleagues, contributions in a management team, and constraints to change.                     Objective:  Council members will learn how to develop linkages with the various political, administrative and specialization groups associated with University of Missouri Extension, its programs and its user/client groups.
7.1 Delivery methods   Workshop (2-4 hours)

Myers-Briggs Type

  Workshop (1-2 hours)
7.2 Printed resource materials        
7.3 Video resource materials        
7.4 Training date(s)        

 

4   Skills Training:  Program or materials designed to present and develop personal competencies

8. Council resource development

Theory / skill Jan / Feb / Mar Apr / May / June July / Aug / Sep Oct / Nov / Dec
8. Council operations & management
Skills training
Objective: Finance committee members will develop a two year financial plan for the council and adjust operating budget as needed.                       Objective:  Finance committee members will develop a comprehensive county budget proposal, and strategies for securing such funds from the county commission. Objective:  Endowment & Gifts Committee members will develop a comprehensive endowment and gifts plan, and will plan and carry out a council fund raising event
8.1 Delivery methods Committee workshop

Planning meeting

  Committee workshop

Planning meeting

Committee workshop

Planning meeting

Fund raising event

8.2 Printed resource materials        
8.3 Video resource materials        
8.4 Training date(s)        

 

9. Marking and public relations

Theory / skill Jan / Feb / Mar Apr / May / June July / Aug / Sep Oct / Nov / Dec
9. Marketing & public relations
Theory training
               Objective:  Marketing committee members will develop a written public relations and marketing plan, and submit articles, interviews and news stories to the news media on a regular basis.    
9.1 Delivery methods   Committee workshop (2 hours)

Planning meeting

   
9.2 Printed resource materials   Planning Special Events

Roles and responsibilities in marketing for extension volunteers and staff     5

   
9.3 Video resource materials

 

       
9.4 Training date(s)

 

       

 

10. Governmental relations

 

5  Specialist's role in marketing University of Missouri Extension, CPD's role in marketing University of Missouri Extension and Secretary's role in marketing University of Missouri Extension

 

Theory / skill Jan / Feb / Mar Apr / May / June July / Aug / Sep Oct / Nov / Dec
10. Governmental relations
Theory training
                                                     Objective:  Council members will develop and carry out an effective governmental relations plan.
10.1 Delivery methods       Workshop (2 hours)

Tour of county and city offices (3-5 hours)

10.2 Printed resource materials        
10.3 Video resource materials

 

       
10.4 Training date(s)        

                   

 

 

 

  

Contact:
Tony DeLong
County Council Coordinator
E-mail: DeLongT@missouri.edu
Phone: 573-882-4592