Extension councils
Council Manual:
Glossary
Glossary of Terms
General Terms / Program
Terms /
Financial Terms / Staffing
Terms
Affirmative Action
Relates to civil rights laws and associated
plans to achieve equal opportunity in programs and employment for all qualified persons,
regardless of their race, color, national origin, age, sex or handicap.
Campus
One of the four campuses of the University of Missouri
System - UM-Columbia, UM-Kansas City, UM-Rolla or UM-St. Louis.
Cooperative Extension
This term describes the three-way partnership
between USDA, the land-grant universities and county extension councils. It is a national
educational system. The term defines programs that are eligible for federal extension
funding.
College of Human Environmental Sciences
The former College of Home
Economics is composed of five departments - Consumer and Family Economics, Food Science
and Human Nutrition, Environmental Design (formerly Housing and Interior Design), Human
Development and Family Studies, and Textiles and Apparel Management. The name change
reflects the need for information, training and educational curricula to meet the changing
needs of society and to help people succeed in their home, work, social and physical
environment.
Extension partnership
The unique tripartite organizational
structure of the Cooperative Extension System, including the federal partner (ES-USDA),
state partners (extension services, land-grant colleges and universities) and local
partners.
Land-grant College or University -- An institution of higher education sustained and supported by the Morrill Acts of 1862 and 1890 and expanded by the Hatch Act of 1887, the Smith-Lever Act of 1914 and subsequent legislation.
Lincoln University -- The 1890 land-grant university in Missouri. It has cooperative extension responsibilities. Federal law requires the University of Missouri System and Lincoln University to cooperate in the delivery of extension programs.
Morrill Act of 1862
Federal legislation which established
land-grant universities in the U.S. The act was named after Representative Justin Smith
Morrill of Vermont. The purpose of the Morrill Act, in its own words, was to provide for
"the endowment, support and maintenance of at least one college (in each state) where
the leading objective shall be, without excluding other scientific and classical studies,
and including military tactics, to teach such branches of learning as are related to
agriculture and the mechanic art...in order to promote the liberal and practical education
of the industrial classes in the several pursuits and professions in life.
Nonformal education
Out-of-school, non-credit educational formats;
the essential form of extension education.
University of Missouri Extension
This term describes the total
extension organization in Missouri. It includes UMC, UMKC, UMR, UMSL, statewide field
operations and Lincoln University extension and continuing education programs, both credit
and non-credit, and includes cooperative extension programs.
University of Missouri System
This term describes the total
university, all campuses, system administration and extension field operations.
Clients
Those whom extension serves through education: adult
learners, 4-H youth and adult volunteer leaders. All those who plan and participate in
extension's educational programs.
Commercial Agriculture
This special state-funded program is
designed to serve the needs of commercial agricultural producers. The Commercial
Agriculture program includes statewide dairy and swine focus teams, a computer information
network and three target areas in the West Central Region.
Educational activity
Part of an extension program, planned and
conducted to meet stated objectives; a non-formal (non-credit) event such as a meeting,
field day, workshop, consultation, media program, presentation, discussion and so on. Also
may be applied to other program delivery methods, such as newsletters and correspondence
courses.
Expanded Food and Nutrition Education Program (EFNEP)
A federally
funded program that focuses on limited resource families and is targeted to specific
geographic areas in the state. Nutrition educational assistants and designated
professionals provide nutrition educational programs.
Extension education program
An off-campus, non-formal (non-credit)
educational effort guided by specific objectives and including activities and events that
are planned, conducted and evaluated for their impact on participants' learning needs.
Usually programs are sustained over a period of time.
Missouri Rural Innovation Institute (MRII)
This program is funded
by the W.K. Kellogg Foundation and seeks innovative ways to improve rural Missouri
economically and socially.
Missouri Youth Initiative (MYI)
The MYI focuses resources of the
four campuses of the University of Missouri System, Lincoln University, major units of
state government and selected demonstration communities on the development of innovative
ways to prevent conditions that adversely affect the young people of Missouri. The MYI
Youth Fellow Program involves 30 interdisciplinary experts who work with one another and
community groups to develop innovative ways to address the problems of Missouri's young
people. The Youth Data Base Program gathers data about the conditions in which Missouri's
young people live. Center staff analyze this data and prepare reports that can be helpful
to policy makers, agency executives and concerned citizens.
Program
A program is characterized by an intensive staff and
resource commitment on a high priority need or problem requiring a combination of
educational activities over a specific period of time.
Small Business Development Centers (SBDC)
Throughout Missouri SBDC
is funded by the Small Business Administration to provide training and technical
assistance to small business. University Extension has an annual commitment to provide
individual counseling and group training events. Centers are located at Central Missouri
State University, Rockhurst College, University of Missouri-Columbia, Southeast Missouri
State University, Mineral Area College, Three Rivers Community College, Missouri Southern
State College, Northeast Missouri State University, Northwest Missouri State University,
Southwest Missouri State University, University of Missouri-Rolla and St Louis University.
State Initiatives
A state initiative is a set of programs designed
to impact on a major issue facing the state.
State Issue
A state issue is a set of interrelated problems that
create a complex set of social and economic dilemmas.
Volunteers
Unpaid lay and professional persons who offer their
services in support of the extension organization and its educational programs, often
taking on the role of educator under the supervision of professional extension educators.
Account
An account provides a record of transactions (receipts and
disbursements) for the activities that are assigned to the account.
Agency - Other
Accounts 9000-9999 are for monies administered by
the council that are owned by other closely related organizations. The purpose of the
accounts is to facilitate the management of these monies when the other organizations need
this type of support. Typically 4-H councils, fair boards, Missouri Association for Family
and Community Education councils, and other closely related organizations may need this
type of support.
Agency - Regional
Accounts 8000-8999 are for monies administered by
the host council that are owned by other extension councils. The purpose of these accounts
is to facilitate the efficiency and effectiveness of the management of council monies in
the region.
County appropriations
Accounts 1000-1999 are for appropriations
from county government that are used for general operations of the extension council.
Designated capital
Accounts 7000-7999 are for the receipts and
disbursements of monies held for the purchase of real estate, related indebtedness, or
reserves for capital repairs and purchases. Several councils either own their own
extension office or are in the process of raising monies for the purchase of an extension
office facility. This fund should be used for the acquisition, maintenance and upgrading
of extension facilities.
Designated savings and investments
Accounts 4000-4999 are to
record transactions involving purchases and receipts from the asset subsystem or from
institutions where the council has transferred monies to this fund from unrestricted
sources and designated them as savings. Typically money has been "set aside" by
council action for specific purposes, such as investments for equipment or program
purposes other than those associated with an endowment or capital account.
Fund definition
A group of accounts with the same or similar source
of monies and the same type of restrictions on the use of monies is referred to as a fund.
Each fund defines the following for each account in the fund: general purpose, types of
receipts and disbursements, restrictions on the use of monies, and the relationship of
each account to other accounts in the chart of accounts.
General operations
Expenses necessary for the day-to-day operations
of the county extension center and basic program support for professional and
paraprofessional staff.
Minimum budget
The total value of cash and in-kind services
required to support the professional and educational assistant staff headquartered in each
county.
Restricted endowments
Accounts 6000-6999 are for the receipts and
disbursements associated with endowments. An endowment is principal created by
contributions to be maintained in perpetuity to create revenue for a specific purpose
designated by the donor or by council action.
Restricted grants and contracts
Accounts 5000-5999 are for grant
and contract activities in which monies are received from an external individual, agency,
organization or governmental unit for a specific purpose and with specific guidelines as
to how these monies may be spent. Typically, the restrictions or guidelines are expressed
in a formal agreement that contains financial and program reporting requirements that the
council must follow.
Target budget
The total value of cash and in-kind services that
will provide for effective support of the professional and educational assistant staff
headquartered in each county.
Unrestricted educational and service
Accounts 3000-3999 are for all
receipts and disbursements for fee-based educational activities and services administered
by the extension council. These are not general operations accounts.
Unrestricted general operations
Accounts 2000-2999 are for general
operations. Revenue is from sources other than county appropriations. Revenue in these
accounts is unrestricted in its use, which means the council has the sole authority
to determine the use of these funds.
Core staff
The core staff is the number of staff that can be
sustained financially over a long period of time. It will contain a professional staff
that includes both subject-matter expertise to meet the critical ongoing needs in their
assigned area and the flexibility and capability to adjust programs to meet new emerging
needs and situations.
County Program Director (CPD)
Each county has a specialist with
county program director responsibilities that include general program leadership in the
county, office management, resource development and work with extension councils in
carrying out their responsibilities.
Extension specialist
Professional employees of the state extension
service of the land-grant institution and the Extension System-USDA. Each specialist will
be assigned an area of subject-matter specialization.
Paraprofessionals
Paid educational and organizational assistants
who work on specific assignments and are supervised by extension educators. These
positions provide additional support to the professional staff in carrying out the
assigned educational program. They teach specific subject-matter, facilitate events and
activities, keep records, work with volunteers, etc.
Positions above the core
University-funded positions that will be
temporary for specially funded projects. These positions will provide specialized
expertise to focus on major needs, problems and situations within the region or provide
additional program delivery resources to make a major impact in addition to the core
staff.
System program directors
Three system program directors provide
program leadership in agriculture and natural resources; community resource development
and continuing education; and family strengths and youth development.
Region
The state is divided into eight geographic areas for
administrative purposes.
Regional director
The University of Missouri Extension administrator responsible for program and administrative leadership in a region. All
professional staff in the field are supervised by a regional director.
Regional extension council
One or two representatives from each
council meet at least twice a year. Their purpose is to advise University of Missouri Extension on matters affecting the region, share information, exchange ideas, facilitate
leadership development, and coordinate development of programs, staffing plans and
funding.