In attendance:  Bob Schultheis, Johanna Reed Adams, Rhonda Gibler, Beverly Maltsberger, Meredith Berry, Janet LaFon, Vera Massey

The meeting started at 9:06 a.m. with a welcome.

Minutes from the July 13, 2011 – Bev moved to approve the minutes as posted, Bob seconded.  The motion passed.

Treasurer’s Report - Bob reported that there are currently 61 members (3 new, 58 renewed) and 79 Life members down with two members passing away.   

He reported:

·         $562.74 in the regular checking account

·         $5988.66 in the commercial money market account

·         Total operating funds available $6591.40

Janet moved and Bev seconded to accept the Treasurer’s report.  The motion passed.

Committee Reports

Annalist – Janet reported that there was nothing new.

Global Issues – No new report.

Membership – Johanna forwarded names from the new faculty cohort meeting on to David.

Courtesy and Memorials – no report

Life Members – written report from Barb Casady: Retiree update –nothing new to add since last meeting.  We do the seven meetings--in the spring and again in the fall in locations around the state.  The Life After Extension newsletter is published in the spring and fall and sent to over 400 retirees, the county offices and regional directors.  We do a monthly MU Extension Retiree Update. It is sent electronically, and by hard copy to those with that preference.  ESP is mentioned in the newsletters and at the meetings on a regular basis.

Loan and Fellowship – Bev indicated that the information was out requesting applications.

Professional Improvement – Meredith sent a report out to the group last week.  We can apply for funds from the national level, if the majority of participants are ESP members.  She would like to bring a keynote speaker to Galaxy.  Meredith heard an individual who would be a possible speaker, information can be found at www.causematters.com - Michelle Payn-Knoper.  If UMEA would sponsor her, then ESP could engage her for a workshop.  This would be looking ahead for the 2012 Galaxy meeting.  Meredith would be willing to talk to UMEA leaders about this and get more information about the costs.  The group agreed that it would be good for her to continue to explore.

Nominations – Mary Anne Patten is working on the slate of candidates.

Public Issues – Mark Stewart has officially agreed to serve in this capacity.  He hasn’t had a chance to get started yet.

Recognition and Awards – Vera hasn’t received any applications yet.  She has heard that there are people working on them.  Johanna suggested that each of us consider nominating someone and encourage folks to apply or nominate.  Last year we only received four nominations and they all came from one regional director.  She is going to encourage all the RDs to consider nominating folks through an email.

New Business -  Bob asked if since our membership year ends 8/31, should we send a reminder to folks.  Johanna indicated that it could be in the newsletter and likely an email needs to go out from the membership chair.  It would be good if our membership information mentioned the January 15^th date for paying dues. 

There are chapter presidents calls quarterly and Johanna has been participating in these.  These have been very informative calls.

Old Business –
New faculty cohort - Johanna visited with the new faculty at a cohort meeting on July 20^th, she passed along 5 names to David Hill regarding possible membership as they had past Extension experience.  She showed the group the extension creed from YouTube.

By-laws – Make due dates so that they indicate a two-week window before the national deadlines.  Change the fiscal year to match the membership year. This would shift costs from one year to the other, this would be a one year adjustment period.  Change to the annalist description indicating they will “see” that the website is updated.  Change elections to coincide with the fall membership meeting, rather than a specific date.  Discussion of how we make sure that the transition of officers works smoothly as the dates may vary.  A few clean up items to the wording.  The marked up version needs to go to the membership at least three weeks prior to the fall meeting.  October 11^th would be three weeks’ notice.

Announcements

• Next board meeting dates – September 6 from 10 a.m. to 12 p.m., and October 3 from 1-3 p.m.

• National meeting dates – Oct. 10 -13, 2011 Syracuse, NY – Karma Metzgar and Johanna Reed Adams will be attending for our chapter.  Mark Stillwell and likely a few others will attend
                                              Oct.   6- 10, 2012 Mobile, AL
                                              Sept. 15 – 20, 2013 Pittsburgh, PA

• MO Galaxy meeting Nov 1-2 at Windermere.  Keynote speaker will be Anna Mae Kobbe.

• Ice cream social for Galaxy report from Barb Casady:  We will order the ice cream once we know registration numbers – closer to November.  Mark Stillwell will pick up the ice cream and bring to Galaxy.  Barb will bring aprons and the signs.  Ice cream will be charged to an account in the MU Extension Development office – once we know the amount, Janice Perkins will create an invoice and send to the ESP treasurer to reimburse the account.

Meeting was adjourned at 9:55 a.m.

Submitted by Rhonda Gibler

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