In attendance:  Barb Casady, Bob Schultheis, Johanna Reed Adams, Rhonda Gibler, Beverly Maltsberger, Mary Anne Patten, David Hill, Janet Lafon.

The meeting started at 9:09 a.m. with a welcome.

Minutes from the June 7, 2011 – Bev moved to approve the minutes as posted at http://extension.missouri.edu/esp/minutes.html, Barb seconded.  The motion passed.

Treasurer’s Report - Bob reported that there are currently 61 members (3 new, 58 renewed) and 81 Life members.   He reported:

·         $562.74 in the regular checking account

·         $5988.66 in the commercial money market account

·         Total operating funds available $6591.40

Bev moved and Janet seconded to accept the Treasurer’s report.  The motion passed.

Committee Reports

Annalist  –  Janet did not have a report.  She asked that folks get materials to her if there is anything that needs to be stored.

Global Issues – Mary Leuci was not available.  Johanna reported that she is pursuing some additional members for this committee.  She is likely to do an article for the newsletter about international opportunities.

Membership – David has invited new retirees to join as life members.  If you know any of the members who haven’t rejoined this year we might want to encourage them to pay their dues, they can decide whether they still join for the current year or join for the New Year.  Bev indicated that she thought there needed to be a time line for when you can still join for the current year.  Bob indicated that February 1^st was a deadline at one point and March 1^st has been used.  It would be nice if everyone would pay on time.  Maybe we need to clearly state the deadline to pay.   Perhaps we set a date and indicate that dues received after that date will be assumed to be for the upcoming year.  We shifted to our current September to August time frame to match up with the typical faculty contract year.  We do have to be aligned with the National dates as well.  Perhaps we set the deadline as January 15^th.  Bev asked that we check our bylaws.  Bob read that section and it indicated that they were to be paid on or before October 1^st.  Bob suggested that we make this change to bring forward at the fall meeting.  We would make this as a recommendation to the membership at the annual meeting.  Rhonda moved that we recommend a change to the bylaws indicating that dues are to be paid by January 15^th.  Bob noted that there was a membership year conflict with the bylaws as well.  Johanna asked if a few folks could review the bylaws with her, so that there can be recommendations for changes brought to our next board meeting.  We would capture that in the next meeting minutes and then forward them to the whole membership.  Bob volunteered to help review the bylaws.

Courtesy and Memorials – no report

Life Members – Barb announced that we hold retiree meetings in the spring and fall.  The fall meetings are scheduled for the fall.  John Parker organizes these meetings.  They encourage folks to join as a life member.

Loan and Fellowship – Bev has sent out emails encouraging folks to apply for funds.

  Professional Development – Meredith was not available for the meeting.

Nominations – Mary Anne is working on nominations, she is looking for folks on campus for president-elect. Need to find someone for Treasurer.  Bev suggested that an email go out encouraging folks to consider one of the two open offices.  A few names of potential candidates were offered.

Public Issues – Mark Stewart has been asked to serve as the chair for this committee. 

Recognition and Awards – Vera sent a report to Johanna updated award nomination forms that have been put on the website for review.  Nominations are due September 15^th.  Johanna encouraged folks to look at the awards available and consider who might be good candidates.

Old Business - none

New Business  - Johanna is going to the new faculty cohort meeting on July 20^th to talk with them about ESP.

Announcements

·         Next board meeting dates – August 1 from 9-11 a.m., September 6 from 10-noon, and October 3 from 1-3 p.m.

·         National meeting dates – Oct. 10-13, 2011 in Syracuse, NY

                                                               Oct. 6-10, 2012  in Mobile, AL

                                                               Sept. 15-20, 2013 in Pittsburgh, PA        

·         MO Galaxy meeting Nov 1-2, 2011 at Windermere.  Similar format to past years.  Ice cream social is first day afternoon.  We need to plan for that.  There will be a dollar auction fund raiser again.  People should start thinking about what they are going to donate.  Will ask Karma to put something in the newsletter.

Bob moved and it was seconded by Janet Lafon to adjourn the meeting.

Meeting was adjourned at 10:07 a.m.

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Web Manager:  Bob Schultheis Webster County Extension Center Email comments to: schultheisr@missouri.edu Last revised: 08/02/11