In attendance:  Mary Anne Patten, Bob Schultheis, Johanna Reed Adams, Rhonda Gibler, David Hill, Karma Metzgar, Mary Leuci, Vera Massey, Mark Stillwell

The meeting started at 1:02 p.m. with a welcome.

Minutes from the October 6, 2010 Annual Meeting were posted on the ESP website at http://extension.missouri.edu/esp/minutes.html. Bob moved to approve the minutes as posted, Karma seconded.  The motion passed.

Treasurer’s Report - Bob reported that there are currently 59 members (3 new, 56 renewed) and 81 Life members.   He reported:

·         $562.74 in the regular checking account

·         $5986.20 in the commercial money market account

·         Total operating funds available $6548.94

David moved and Mary Anne seconded to accept the Treasurer’s report.  The motion passed.

2011 Budget – Bob reviewed the budget information provided to the board via email. Mary moved and Rhonda seconded to accept the proposed budget.  The motion passed.

Committee Reports

Annalist  –  Janet not available so there was no report.

Global Issues – Mary Leuci - is on the national committee.  They are trying to get a sense of what each chapter is doing in this arena.  Mary is interested in adding folks to a committee for this as she is currently a committee of one.  Asked for suggestions for others to serve on this committee.

On the national level there is a tab on the website.  There is an article in the newsletter on international opportunities. 

There are going to be some presentations on global issues at the national meeting.

In MO there is a course in the Mediterranean.  That group just back from Greece.  We are exploring continuing our Thailand exchange.  Four countries – Thailand, Cambodia, Laos and Vietnam.

Using technology to connect youth in MO with youth in Thailand.

Continuing to identify opportunities with South Africa.

Membership –   David Hill – Their committee has reps in every region.  Expense of the membership is one issue.  Interest in only being in their area of programming versus an overarching organization of this nature.  Need to possibly work with new retirees for new life members.  Johanna suggested finding the opportunity to visit with the new cohorts.  Megan Martin is the lead with the new cohort training.  Bob pointed out that they must be on board for three years before they are eligible to join.  Karma suggested “welcome” packs be made available to RDs to share with new faculty.  We need to be aware of who has been on for that period of time, so that they can be approached about joining.  Personal contact is what encourages folks versus a mass mailing.  All but two RD are members.

New member initiation plans.  David will be responsible for handling this as last year.

Courtesy and Memorials – Wilma Jean was not available for the meeting.  Bob indicated that on the membership tab of the ESP financial report it shows what we know about those who have passed away in the last year.

Life Members – Barb is out of town and unable to be at the meeting.  Sandy Stegall might be a good person to approach about life membership.  Barb is going to send information out about the national trip for life members.

Loan and Fellowship –  Bev was not available for the meeting

Professional Development – Meredith was not available for the meeting, however Karma reported that Meredith and Bev Maltsberger are interested in applying for one of the National level professional improvement mini grants.  The deadline is August 1^st to submit.  The board was supportive of this.

Nominations – Mary Anne – President-elect is on campus this year so she would appreciate suggestions.  Treasurer is also up for election this year.  Mary Anne asked if Bob would like to continue or if we needed to identify someone else.  Bob asked if others would consider the office.  We are to get suggestions to Mary Anne.

Public Issues – need to fill Sandy Stegall’s position on this.  Bob suggested Mark Stewart as a possibility.

Recognition and Awards – Vera reported that she would like to adjust our MO Teamwork Award guidelines to be in line with national's guidelines that would be:  "At least 50% of the team members eligible for ESP membership must be members whose dues are paid for the current year and previous year by Feb 1."

Our current form doesn’t designate how many team members need to be ESP members.  The board was in agreement on this.  We do not need to change our by-laws for this.  Rhonda moved and Bob seconded that we add this requirement to our forms for the coming cycle.  The motion passed.

We have very few members eligible for individual awards.  She would like us to think of ways to encourage more applications.  National are due March 1st and state are due Sept. 1^st.

Old Business - none

New Business  Johanna suggested some ESP Board meetings – all at 1 p.m.  July 7^th, Sept 6^th, Oct 6^th.  Officer’s meeting Aug 8 at 1pm.  There were some conflicts so Johanna will send out a Doodle poll to get the dates and times established.  We have some work to do on awards and membership in the coming months.

Newsletter – Karma indicated that she would do a newsletter after our July meeting.  That way we could include awards and membership information. 

Professional Improvement mini-grants - Meredith Berry and Bev Maltsberger are interested in applying for one of these awards.  The deadline is August 1^st to submit.

Announcements

·         ESP National Update – Mark Stillwell – They are figuring out their finances for the next year.  Membership is down 10% from last year.  Some states weren’t submitting their membership to the national level.  They are going to try to avoid increasing dues.  The endowed fund for scholarships has increased from $350K to $430K due to strength in the stock market.  They are going to continue to try to raise that endowment.  In 2014, the North Central region is responsible for holding the national meeting.  It looks like Indiana will host that year.  A number of states will help support it.  The 2011 meeting is in Syracuse, NY.  At the national level there weren’t as many people applying for recognition.  We should make sure we solicit folks to apply for the awards.

·         National meeting dates – Oct. 10-13, 2011 in Syracuse, NY
                                             Oct. 6-10, 2012 in Mobile, AL
                                             Sept. 15-20, 2013 in Pittsburgh, PA

·         MO Galaxy meeting Nov 1-2 at Windermere.  Some great workshops are planned.  Retirement, dealing with stress and numerous others.  Same format as in the past.  ESP will provide ice cream again.  We don’t know yet what day/time we will have our meeting.  Expect it will follow very much the last cycle.

Meeting was adjourned at 2:24 p.m.

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Web Manager:  Bob Schultheis Webster County Extension Center Email comments to: schultheisr@missouri.edu Last revised: 07/15/11