December 10, 2007 ESP Board Meeting

Minutes of the
Epsilon Sigma Phi Board Meeting
Monday, December 10, 2007
(Via CentraOne Conference)

Present: Bev Maltsberger, Mark Stillwell, Rhonda Gibler, Janet LaFon, Sandra McKinnon, Sandy Stegall, Tom Henderson, Wilma Jean Lower, Bob Schulteis, Barb Casady, Joe Koenen

Called to order 10:35 AM.

Bev Maltsberger commented as follows with regard to the goals set forth at the October meeting:

Promote ESP as a professional association for all employees – we will find ways to encourage participation as an organization that crosses program area.
Increase membership in our local ESP – thanks to Sandra for her work in increasing membership
Increase the number of Missouri participants in ESP’s national meeting. – this year is the Galaxy conference. Barb Casady and Bev will be representing our chapter. There is a $500 scholarship for first time attendees for which we can make application.

There is a membership update on the website.

Budget discussion:
Treasurer’s report total funds $10,579.90. Checking $559.37, money market $9405.53, and pending deposits of $615.00. Funds will be spent on national dues at $40 per returning member and $45 per new member. Barb Casady moved to accept the Treasurer’s report, Tom Henderson seconded. Report was approved.

A draft budget was provided via email prior to the meeting. It was suggested that an additional $400 be added to the professional development line item. Currently these funds help support three meetings – PILD, JCEP and Galaxy. This year Barb Casady will attend PILD and Barb and Bev Maltsberger will attend JCEP and Galaxy. After discussion it was agreed to put $1,500 in the budget for the three meetings. Attendees will look at other sources to help support these meetings. Janet LaFon encouraged that the attendees come back to the board before using personal funds for the meeting expenses.

From the draft budget the board also increased budget revenue by $300 for JCEP conference reimbursement, decreased expenditures on newsletter to $150, decreased annual meeting expenses to $100 and decreased supplies by $50. This is a total revenue budget of $4,897 and expenditure budget of $4,740. Janet LaFon moved that we approved the budget, Tom Henderson seconded and the budget was approved.

Newsletter dates were discussed, articles will be due by Feb. 15^th, June 1^st, and Aug. 1^st.

Committee Reports:
Committee change – Jo Turner stepped down as chair of the professional improvement committee, Pat Snodgrass has agreed to serve in this role.

Membership committee report – Sandra McKinnon reported that there were 14 members from last year that had not renewed their membership as yet.

Legislative Day – Sandy Stegall reported that March 5^th is the scheduled date. She indicated that the format would be similar to last year. The goal for this year is to have 500 attendees. There is to be an ISE for CPDs and regional faculty that day.

Courtesy and Memorial – report was distributed via email. Be sure to make Wilma Jean aware of information on this.

Dates to remember:

January 10^th – 2008 JCEP registration Leadership Conference deadline
January 15^th – Galaxy III proposal deadline
February 1^st – deadline for application for scholarships from ESP for increasing professionalism.
February 1^st – National dues payment is due.
February 1^st – PILD & McKinney Scholarship deadline.
February 20 -22 – North Central and West JCEP meeting
February 29^th – Submission of ESP Concurrent session proposals
March 1^st – Chapter of Merit application due
April 28-30 - PILD Conference Washington DC
September 15-19 – Galaxy III conference Indianapolis
September 13-16, 2009 – ESP national conference Fargo ND

Next Board meetings via Centra: March 3^rd, July 1^st, and Sept 8^th. 10:30 to 12:00 noon

Meeting adjourned at 11:37 AM.

Submitted by:
Rhonda Gibler

Web Manager: Bob Schultheis
Webster County Extension Center
Email comments to: schultheisr@missouri.edu
Last revised: 11/05/09