Call to Order:  President Nancy Flood, called meeting to order at 9:00 a.m.

Participating were: Nancy Flood, Mark Stillwell, Bob Schultheis, Jo Turner, Rhonda Gibler, Sandra McKinnon, Jill Ollar, Wilma Jean Lower and Cathy Allen

Minutes – There were no additions or corrections to minutes as posted on web. Bob moved and seconded to approve. Motion carried.

Treasurer's Report – Distributed by Bob Schultheis. See materials distributed. The Regular Checking Account balance is $718.25, the Money Market Account balance is $5042.38, there are no outstanding checks, there is one outstanding deposit of $300.00 leaving a balance in available operating funds of $6060.63.

Sandra moved and Jim seconded to approve the report. Motion carried.

Committee Reports - Nancy

• Awards – Marsha Alexander was unable to be on. Nancy charged everyone with nominating colleagues who are very deserving of these honors. Marsha has been in touch with Jo Turner about past awardees, who are also Epsilon Sigma Phi members, who could repackage their previous award applications from other organizations and apply for ESP awards.
• Loan and Fellowship— No report
• Membership—Sandra McKinnon – Sandra has formed a membership committee and sent an e-mail for feedback on promotional materials, and asked members to review the Recruitment and Retention: How Does Your Chapter Score from national.

Committee Members include:
Mark Stewart (Central)                     Wendy Harrington (NE)
Rebecca Travnichek (NW)               Kevin Allen (SC)
Annette Fitzgerald (SW)                   Rick Mammen (SW)
Candace Gabel (UMC Campus)    Georgia Stuart-Simmons (WC)

Invited eligible people at Lincoln University via e-mail 5/30/06.

Reviewing national supplies and resources.

Nancy recognized Sandra for all of her excellent efforts. Sandra thanked Rhonda for her efforts with making connection at Lincoln University.

• Memorials/Courtesy— Wilma Jean Lower- submitted written report. Wilma Jean mentioned the continuing struggle to get information.
• Professional Improvement—Rhonda Gibler –Proposed ideas of how to utilize the $1,000 mini-grant received from National ESP. A question was raised whether one or two representatives from each association would be invited to attend. It was determined that we would have to see what the budget would allow.
• Retirement – Jim Ollar – Regional retirement sessions will be organized for this fall.  
• Nominations—Jo Turner – Jo has reviewed the by-laws and formed a nominating committee consisting of Karla Deaver, Cassy Venters, and Jo Turner. It was reported that in even years ESP elects president-elect, secretary and annalist. An electronic election will be announced in the summer newsletter and officers will be installed at Galaxy Conference. 
• Anniversary – Rex Ricketts reported that the committee is currently working on creating an activity to be on the tables at annual conference. The table top activity would provide information about members and Epsilon Sigma Phi. Alumni and retirees will be invited to attend.

Old Business

By-laws- Jim and Nancy will be meeting this month to review the by-laws and sending them to Miranda Dunkin for review. The by-laws will be forwarded to the ESP board before going to the membership.  

New Business

Report of meeting with the Director and Associations- Cathy Allen reported she attend the meeting representing Epsilon Sigma Phi. She thanked Jo Turner for the opportunity and felt it was a very successful meeting. The group also had an opportunity to meet Dolores Shearon and the marketing group to openly discuss Extension’s current marketing campaign. Cathy shared with the associations the ideas for visioning session with association presidents to utilize the ESP mini-grant. Everyone was in favor of the idea.

MO Galaxy Conference- October 10^th and 11^th at Camp Windermere. ESP will be holding its fall annual meeting and installing officers. Rex will check with the Galaxy committee to see if ESP could host a mini celebration. Suggestions were made to have a one page history of ESP available, as well as recognizing past Epsilon Sigma Phi officers and members.

Newsletter- August 1^st deadline
                      August 15^th newsletter mailed/e-mailed

There will not be a June newsletter. Jo suggested checking with Marsha about her awards deadline.

Audit- It was reported that the last financial audit was conducted when Bob took over the office from Tom Henderson. Rhonda Gibler agreed to serve as chair of the audit committee and two other members will be appointed by Nancy.

Announcements:

Next meetings – August 21, 9:00 a.m. via CENTRA

Everyone was encouraged to attend the National Epsilon Sigma Phi meeting November 13-17 in Annapolis, MD. Nancy, Mark and Rex are planning to attend.

Minutes submitted by Cathy Allen, secretary.

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Web Manager:  Bob Schultheis Webster County Extension Center Email comments to: schultheisr@missouri.edu Last revised: 11/05/09