Call to Order:
President Nancy Flood, called meeting to
order at 10:00 a.m.
Participating were:
Nancy Flood, Mark Stillwell, Bob Schultheis, Marsha Alexander, Karla Deaver,
Lisa Wallace, Rex Ricketts, Van Ayers, Jo Turner, Jim Ollar, Wilma Jean Lower
Minutes
– There were no additions or corrections to minutes as posted on web. Jim moved
and Rex seconded to approve. Motion carried.
Treasurers Report –
Distributed by Bob Schultheis. See materials distributed. Have not yet paid
our dues to National. The Regular Checking Account balance is $824.04, the
Money Market Account balance is $6,644.90, and there are $36.22 in outstanding
checks, leaving a balance in available operating funds of $7,450.72. Rex moved
and Lisa seconded to approve the report. Motion carried.
Committee Reports - Nancy
Meeting is earlier than usual. Have many new committee chairs. Asked for
update on progress of securing committee members.
- Awards – Marsha Alexander - Becky Travnichek has sent materials.
Will be recruiting members. Pat Snodgrass has agreed to serve. Need
additional names.
- Loan and Fellowship—Lisa Wallace – Goal is one member per region.
Members recruited so far are Mary Anne Patten (C), David Hill (NE), Janet
Kline (SE), Lisa Wallace (WC). Agreed to do targeted mailing to Life Members
and selected campus administrators to make gifts to fund in Tom Henderson’s
honor. Jim will work with Lisa to prepare a letter for Life Members. Jo will
work on a list of campus persons invited to donate; Lisa will draft letter.
- Membership—Roxanne Miller has asked to be replaced on the board
due to a work conflict. Jim Ollar moved and Bob seconded to authorize Nancy
to name a new chair for membership. Motion passed.
- Memorials/Courtesy—Wilma Jean Lower – Added Frank Capek (Rolla)
and Norris Tummons. Needs help in locating information on Capek. It was
suggested that she check with Rhonda Gibler. Nancy thanked Wilma Jean for
conducting the Memorial Service at Annual Conference.
- Professional Improvement—Rhonda Gibler – not able to attend.
- Retirement – Jim Ollar – John Parker will provide a summary of
the fall meetings. They were well-attended. Used newsletter to recruit
committee volunteers.
- Nominations—Jo Turner – No report at this time.
Old Business
- Professional Improvement - Received Professional Development mini-grant
from national ESP of $1,000 last year. Were not able to use this during
Annual Conference as originally proposed. Looking for ideas on how we might
use this for professional development in the coming year. Rhonda Gibler is
leading this effort. Consider ITV with speaker or other means? Could
possibly engage one of the speakers heard at national ESP meeting. Nancy
will ask Rhonda to contact national ESP to see if it is OK to extend our
timeline.
New Business
- Report from National ESP meeting in Colorado – Rex Ricketts, Bev
Coberly and Nancy Flood attended. Nancy and Rex were very impressed with the
meeting, speakers, etc., and encouraged all to participate in the future.
Next meeting in Annapolis, MD, in November 2006. Need to pursue seeking
national recognition for Alpha Tau members and work.
- Goals and timelines for 2005 – Nancy discussed this. She wants to
emphasize these four goals: sponsor professional development experience open
to ESP and non-ESP members; plan activity to celebrate 75th anniversary;
build Loan and Fellowship Fund; establish new Global Relations committee
that connects to national ESP. Jo moved and Karla second approval to
establish an ad hoc committee for Global Relations, to explore strengthening
programming in this area. Motion passed. For next Board meeting, will be
asking for a group to review the by-laws, including whether Global Relations
should become a standing committee.
- Budget – Bob Schultheis – Sent financial report last week via
e-mail. See documents sent by Bob. These include a proposed 2006 budget.
Based budget on 59 members; should be in good shape if we get new and
renewing members to submit dues. Jo suggested that we budget $300 in each of
JCEP, PILD, National Conference. Rex suggested one item for Professional
Development area and put the dollars there with flexibility for use. Then
break out expense for each specific meeting. Also need to add postage for
Loan and Fellowship mailings discussed earlier. Nancy asked for a motion to
revise the budget with these suggestions. Jim moved and Bob seconded; motion
carried.
- Alpha Tau Chapter Anniversary Committee – Called on Rex and Karla
to report. Gathering ideas and seeking to expand committee. Consider
inviting past awardees at annual meeting. It is “diamond” anniversary.
Inviting members to share impacts; possibly parlaying into something with
the facets. Jo suggested that we look for ways to do more than just
celebrate history; give something to the future. Nancy suggested that they
contact the Wisconsin chapter who have just celebrated their 75th. The
president’s name is on the national ESP website.
- Newsletter Deadlines—Mark – Probably want to use similar format.
Deadlines often set around events, due dates for awards, etc. Mark will do
an electronic newsletter immediately, and then a regular newsletter. Mark
asked for items by January 1. Jo reminded everyone that very few Life
members receive the electronic newsletter. Lisa stated that since a mailing
is going to Life members for the Loan and Fellowship, they could also
receive a short newsletter. Lisa hopes to have Loan and Fellowship letter
out in the next few weeks. Mark can do a quick one-page newsletter update
that can be included with Lisa’s mailing.
Announcements:
- Nancy called on Van Ayers to give an update. He has established a
not-for-profit (501c3) to receive funds in honor of Brent Robinson. Might
want to consider some kind of mechanism that can accept gifts of this sort
outside the University.
- Jim Ollar reminded group that he does not automatically receive the
e-mails send to the ESP Board. You must add him separately.
- JCEP – February 28--March 2, St. Louis – Nancy and Mark will to attend,
if possible. Alpha Tau has offered assistance to the regional officers in
support of the event in St. Louis. Recognition chairs to be invited this
year, too.
- PILD - Public Issues Leadership Development Conference – April 24-27,
2006 - Arlington, Virginia - Need to be thinking about representative(s) for
this event.
- Next meetings – Nancy suggested a Monday, 10-12:00 time. Nancy will
e-mail dates for meetings.
Meeting adjourned at 11:21 a.m.
Minutes submitted by Jo Turner, acting secretary.
Minutes of the