Minutes of the
Epsilon Sigma Phi Board Meeting
August 25, 2004
Call to Order: President-elect Jo Turner called
the Centra meeting to order on August 25, 2004 at 10:00 a.m.
In attendance: Barb Casady, Bob Schultheis, Pat
Snodgrass, Jo Turner, Nancy Flood, Ina Linville, Wilma Jean Lower
Minutes – Minutes from the June 7, 2004 Executive
Committee Centra conference call were shared prior to the meeting. Minutes were
approved as corrected.
Treasurers Report – Bob shared the treasurer’s
report. There is currently a total of $3,513.47 ($706.33 checking; $2,807.14
Money Market) operating funds available. Dues collected at the ESP annual
conference booth will be held until next year to forward to national.
Memorials and Courtesy – Wilma Jean
e-mailed her report. She has received additional names since then – Glen
Patton whose funeral is today. Another is Emalyn Turner. The third one is
Lois Deneke. Please forward any additional information to her. She wanted
to know if we would do a memorial recognition at Galaxy conference. She
also wanted to know who keeps a retirees list. Jo will check on this and
will request that they notify Wilma Jean when a death occurs.
Nominating – Ina has received
commitment from Nancy Flood for president-elect, Cathy Allen for secretary.
She seeking additional candidates for the position of annalist from a
- Awards Committee – Rebecca has a
conflict this morning. She has sent out an e‑mail about awards and a
posting for our website. Deadline has been moved to Sept. 17. Jo suggested
Rebecca put a note in Weekly News in the near future.
- Loan and Fellowship Committee – Pat
reported that there have been few applications in the past months, but she
expects that to increase this fall. We need to promote this with our
- Membership – Eileen was not present
and had no report. Jo noted she will be working on last meeting’s
assignment to present fact sheets at regional staff conferences. She needs
contacts for each region. Pat recommended that it be completed by Sept.
staff meetings. Wilma Jean suggested that membership forms and recruiting
notes also be taken to retiree meetings beginning in September. Bob
reported that ESP dues will be collected with UMEA at the Galaxy
conference. Dues must be sent to national by March 1.
- Professional Development – Barb
reported that Missouri Galaxy will be held Nov. 11 and 12 at Windermere.
All professional associations will participate. The committee has not yet
met. Barb wanted a recommendation as to when we would like to hold the ESP
meeting. Pat suggested that we ask for a time when we could meet with the
entire group. She also felt we should hold an initiation. Wilma Jean
suggested a reception and Nancy a professional development experience
sponsored by ESP at Galaxy. Ina moved that ESP authorize Barb to spend up
to $300 for a reception and speaker at the Galaxy conference. Bob
seconded. Approved. Barb would like suggestions for speakers.
- Retirement – Jim Ollar was not
present to report. He sent a report to Jo. Retiree meetings are scheduled
in Sept and Oct around the state. They will be announced in the ESP
- Summer ESP Event at the State Fair
– ESP sponsored a homecoming for active and retired MU Extension faculty at
the Missouri State Fair on August 16. Participants gathered at the VIP tent
for punch and cookies and fellowship. August 16 was also Farm Family Day
and Farm Bureau day. It was originally thought many folks would be headed
to the fair on this date and ESP could highlight extension. We hope to
continue and expand the event. Any suggestions to promote or improve the
event are invited. She estimates expenditures at $45. Board approved
expenditures. Jo once again thanked Ina.
- National ESP Conference in Molene,
Ill. – Sept. 15-18, 2004. David Hill will be our voting delegate. He is
looking for an item for the silent auction. Jo and Bev will help.
- Board proposal to change the ESP
organizational year – Bob reported that this appears to be a by-laws change
which requires a membership vote. Jo indicated she was not prepared to
address this now and would discuss it further with Bev.
Missouri Galaxy has already been discussed. The board
voted that installation of officers will be held at Galaxy.
- August 25 Missouri ESP Board
Teleconference via Centra
- August 27 Newsletter articles due
to Jo Turner
- September 15-18 National ESP
Conference, Molene, Illinois
- November 11-12 Missouri Galaxy II,
Lake Ozark, MO
- Jo and Bev may call an officers
meeting before the Galaxy Conference.
The meeting adjourned at 11:05 a.m.
Nancy Flood, Secretary
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