June 10, 2003 ESP Board Meeting

Call to order: President Ina Linville called the conference call to order at 10:00 a.m.

Bob sent information by e-mail prior to this meeting. He reported the balance in the regular checking account is $625.14 and the Commercial Money Market account is $2482.80 for a total of $3107.94. He noted a few outstanding checks, dues to national and teleconferences. The ESP budget is available on the EXCEL spreadsheet he e-mailed the board members. He said we have gained a few members and lost 2 life members.

The current membership for the 2003-year is at 37 active members and 113 life members. We are still about 13 members short of our 2003 goal. Barb reminded Tom Henderson yesterday and he will pay right away.

Spreadsheet shows running total of income and expenses for 2003. If people have unpaid bills, please send them.

· Awards – Rebecca reported that the board had agreed that Karma Metzgar will be ESP’s Distinguished Service Award recipient at Galaxy. Awards will be presented on Thursday evening. Missouri is looking at an awards day in October or November. She also reported that the North Central ESP Connection indicates that new awards are being developed. Nancy moved and Bev seconded that a full slate of award nominations be solicited and recognized at Missouri’s fall ceremony. Motion approved. Rebecca will move forward with these awards. Bob moved we also recognize Karma at the Missouri awards this fall. Pat seconded. Motion carried. Rebecca will follow up on nominees who were submitted last year. Committee includes Roxanne Miller, David Hill, Rhonda Gibler, Georgia Stuart-Simmons, Kevin Allen, Janet LaFon

· Loan and Fellowship – Pat reported that committee has not met. Eileen is checking on the group award. She will put something in the next newsletter. We have had some recent applications. Ina indicated that Brent Robinson, SE Community Development, had inquired if PhD program work would be eligible. Pat said that one doesn’t have to be an ESP member to apply.

· Membership – Ina asked for update on how the membership campaign was going. Bob would like this to all be done by a certain date so he won’t have to process updates individually. Ina encouraged all to continue to recruit. Bob asked about continuing to send the newsletter to those who haven’t paid dues. Ina agreed to write an article for the newsletter stating that July 1 will be the cut-off date for 2003 dues and those who have not paid will no longer be eligible to receive the newsletter or awards if not paid by that date. Ina will also check with Diane Dews for the retirees list.

· Memorials and Courtesy – Wilma Jean had e-mailed a report of those who had passed away since the last meeting. George Nickolaus and Karl Buhr’s names have been sent to the national. Bob’s records show that Clyde Cunningham was also a member. He lived in San Diego, CA.

· Professional Improvement - Barb Casady reported that the last week of May representatives from all the extension associations met by teleconference and sent recommendations forward to UMEA. They suggested a two-day meeting at individual’s own expense. Dr. Turner indicated at UMEA that there was a possibility for an annual conference in 2003. Recommendations were forwarded to the UMEA Professional Development committee. Proposed dates were November 18 and 19. Ina has looked into Camp Windermere as possible facility. The group is waiting on an administrative decision from Dr. Turner before proceeding.

· Retirement – Jim Ollar reported that he is preparing an article for the newsletter.

· Galaxy – Wilma Jean reported that things are on hold until after the 15^th of June when “early bird” registration is due --- Rebecca reported that Galaxy has extended the registration date until June 20^th and stated that there are good fares currently at Southwest Airlines.

· 75 ‘n 75 Campaign – Missouri has two contributors to the national endowment.

· UMEA Meeting – Rebecca represented ESP. She said the atmosphere was much improved over April. Dr. Turner reported that there will be a 2% merit raise. Benefits costs are also increasing. He said UO/E will draw down Outreach & Development Fund to help cover costs. 6.8% cut will be the best case for 2003. He also reported that UO/E is going to manage 30 positions, which means we will open 20 as soon as possible. There will be a 10-day window for internal applications only. They also discussed the possibility if you’ve been on for at least a year, there might be an opportunity to buy back 10 days of vacation. They are looking at new computer per specialist + one per office.

· National Public Issues Committee – Ina reported on a national survey on early retirements and buyouts. Rhonda Gibler responded for Missouri. They are proposing Public Issues Scholarships to encourage participation in the National Public/Policy Issues Education Conference to begin 2004

· National Membership Retention - They are developing a life membership brochure to be available at Galaxy. There will be a reception for first timer’s and life members.

· National Member Services Committee – Early Career recognition expanding to regional level, 2004. There will also be state and regional recognition of administrators, 2004, and state and regional recognition of senior faculty, 2004

· Chapter Relations Committee – Ina missed the May 1 deadline. Need to get on the calendar for important dates for next year. Bob had reviewed and determined we are at the bronze standard. We have room for improvement. We aren’t organized to parallel national committees. May want to review and consider doing this.

June 12	Newsletter Articles to Bev
September 5	ESP Award Nominations Due
September 12	Newsletter Articles to Bev
September 21 – 15	Galaxy Conference
October or November	Missouri Galaxy
February 22 – 24, 2004	North Central Region JCEP, Chicago, IL
September 14 – 19, 2004	National ESP Professional Development Conference, Quad Cities, IL