Call to order: President Ina Linville called the conference call to order at 3:20 p.m.

Present: In attendance were:  Ina Linville, Bev Coberly, Bob Schultheis, Pat Snodgrass, Eileen Yager, Wilma Jean Lower, Barb Casady.

The minutes from the past meeting were read.  Pat Snodgrass moved that minutes be approved.  It was 2^nd and passed.

Treasurers Report

Bob reported that the account has been transferred from the Mizzou Credit Union in Columbia to the Metropolitan National Bank of Marshfield.  The ESP Taxpayer I.D. Number is 20-2011515.  The balance in the checking account is $600.00 and the balance in the commercial money market account $3,466.14, for a total of $4,066.14.

The current membership for the 2003-year is at 22 active members and 117 life members.

Barb Casady moved to accept the Treasurers report as presented.  It was 2^nd and passed.

Committee Reports

•         Awards – Rebecca Travnichek will chair the committee.  Karen Funkenbush is the past chair. 

•         Loan and Fellowship – Pat Snodgrass will chair the committee.  Pat reported that she would ask each region and the campus to appoint a person to serve on the committee.  They will promote the opportunities through the Weekly News and the ESP newsletter.  The application is on the website and awards are reviewed monthly.

•         Membership – Eileen Yager is the chairperson.  She reported that the committee needs to approach those who haven’t renewed their membership for the new year.  By-laws indicate that the secretary is responsible for distributing certificates to new and life members.

•         Memorials/Courtesy – Wilma Jean Lower is the chairperson.  Wilma Jean provided a listing of the Extension staff that passed away since October,2002 through the current date.  At the state level we recognize all people (staff or faculty) who have passed away.  At the National level they recognize only those people who were ESP members.

•         Professional Improvement  - Need to locate a chairperson.  Suggestions were made on topics and opportunities that ESP might be able to offer – there is a great need to keep ESP in front of the members, in a positive light – so that members see the benefits of membership.

1. Benefit update

2. Estate Planning and/or retirement planning

3. National level update on federal funding

4. A retreat with a program focused on teamwork, portable challenge and fun – maybe even a baseball game.  Time to be together face-to-face and have fun and relax.

5. Utilize ITV to do team building.

•         Retirement – Jim Ollar indicated interest in being chair.

Old Business

•       National Endowment – Barb Casady reported that the National ESP is initiating an endowment campaign with the goal raising $500,000 by the Galaxy meeting in September.  The group discussed how Missouri ESP would be involved.  It was decided that we would send out information in the newsletter and send brochures to Life Members – so that all members have an opportunity to give.

•         Professional Development – Wilma Jean reported on the National ESP Meeting in Lexington, KY last fall, she also gave an update on the 75^th anniversary of ESP on the national level, and the Galaxy meeting to be held in Salt Lake City, September 21-25, 2003.

New Business

•         Budget – Bob Schultheis. presented the proposed budget for the 2003 year.  Bev C. moved that we approve the budget based on 50 active members with a deficit of $187.  The motion was 2^nd and passed.

•         Bev Coberly and Bob Schultheis. will represent ESP at the JCEP meeting to be held in Kansas City, Feb. 2-4, 2003.

•         Newsletter Dates were set for the upcoming year.  Bev C. will be the editor.  Articles should be sent to her by the deadline dates listed below. 

Deadline                                                          Publish Dates

Feb. 14                                                            Feb. 21
June 13                                                            June 20
Sept. 12                                                           Sept. 19 

•         The upcoming meeting dates were set: 

March 31 - Conference Call
June 10 – Conference Call
August 26 – Face to Face

 The meeting was adjourned at 5:20 p.m.

 Submitted by Barb Casady, Annalist

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