President Gail Carlson called the meeting to order at 10:45 a.m. Two items were added to the agenda:  Loan & Fellowship and Galaxy 2003.

Present: Gail Carlson, Joan Hickman, Roxanne Miller, Brenda Procter, Rex Ricketts (delayed), Pat Snodgrass, Georgia Stuart-Simmons.

Absent:  Barb Froke, Tom Henderson, Wilma Jean Lower, Bob Schultheis, Karla Spencer.

Approval of 7/18/01 minutes. Joan Hickman moved that the minutes be approved. Georgia Stuart-Simmons seconded. Approved.

Treasurer’s report.  Delayed.

Annual Conference. Gail Carlson said information about Annual Conference is on the UO/E web site and that employees can register online.

Annual ESP Business Meeting. Gail said the Annual ESP meeting time has been moved to Monday, Oct. 29 from 10:30-11:30 a.m. This will make it more convenient for retirees to attend. Gail said she would put together the program and that she would talk with Karla Spencer, who will handle nominations. Only two positions are up for election this year:  President-Elect (campus) and Treasurer.  Gail said she would bring copies of the October 2000 minutes from last year’s meeting.

Ice cream social. Gail Carlson said the ESP-sponsored Ice Cream Social will be held in the hotel atrium Monday, October 29, following the evening banquet (about 8 p.m.). The group discussed if that location is large enough. Gail said she would check about location with Annual Conference Committee. She announced that Rex Ricketts has arranged for sponsors for the ice cream social. [Rex later said the sponsors are Prairie Farms (Carbondale), Hiland Dairy (Springfield), and Roberts Dairy (Kansas City).]

Georgia Stuart-Simmons said she had some supplies left over from ice cream social two years ago. Group discussed putting ESP name on aprons and explored possible vendors. Pat Snodgrass said she would check with source that could do embroidery, and Brenda Procter said she would check on silk screening. Both will let Gail know what they find out.

E-mail notice. Group discussed sending email to members about 10/29/01 annual meeting and ice cream social. Roxanne Miller suggested sending email to prospective members. Gail said she would check with Rex Ricketts. 

Membership table.  Group discussed setting up a membership table at Annual Conference. Gail Carlson said volunteers are needed to staff the table. A sign-up sheet was passed and the following signed up (more volunteers are needed):

Georgia Stuart-Simmons said she would make a table sign. Gail Carlson said she would check with Rex Ricketts about the money bag and also about ESP stickers for name tags.

Membership requirements were discussed. Gail reminded the group that any UO/E employee with 50 percent appointment or more who has worked for extension at least 3 years as of 8/31/01 is eligible. Dues are $41 for renewals. New memberships cost $46 with the initiation fee.

Courtesy and Memorials. Gail Carlson said she is checking on an updated list of former members who passed away in the last year.

Professional Development Committee report. Joan Hickman presented a report on the ESP ITV professional development training, scheduled Oct. 2, 2001.  She said Joe Lear will do training on “Using Multimedia in Educational Programming.” Gail Carlson said that Joan and the Professional Development Committee had done a great job coordinating and setting up the training very quickly.  Roxanne Miller asked if an evaluation is planned. Joan said she would develop an evaluation form. Joan said she wanted a host at each of the scheduled sites. Roxanne volunteered to host at UMSL, and Georgia Stuart-Simmons said she would host at UMKC. Gail Carlson said she would write a brief introductory script about ESP serving as sponsor.

Newsletter.  Georgia Stuart-Simmons announced a September 24 deadline for articles for the next newsletter. She plans to publish the newsletter in early October. Content mentioned:  Annual business meeting, ice cream social, nominations, national ESP conference meeting news, awards luncheon, membership requirements, membership table, retiree interview, part 2 of long-term care article by Joyce Cavanagh, and committee reports.

Joint Awards Luncheon. Gail Carlson said Beth Burke had inquired about sending a joint invitation from all associations to administrative guests for the joint luncheon on 10/30/01. Gail said she would get information from Beth and act upon it.

Membership. Rex Ricketts joined the meeting and discussed details about inviting prospective members. He said he obtained a list from Jim Ollar of field staff who are prospective members who had worked for UO/E 3 years as of 8/31/01.  He has not yet received a list of campus staff.  Group discussed sending out invitations by letter or email.  Rex said he will send an email list to board members identifying people in each region who are eligible for membership. Those responsible for inviting prospects from various regions:

•             West Central            Georgia Stuart-Simmons

•             East Central             Roxanne Miller

•             South Central           Pat Snodgrass

•             Southwest                Bob Schultheis (to be asked)

•             Southeast                 Phyllis Flanagan (Brenda Procter will ask)

•             Northeast                  Debbie Whiston (Brenda Procter will ask)

•             Northwest                 Joan Hickman

•             Central                      Don Day (Rex Ricketts will ask)

•             UMC                          Gail Carlson and Brenda Procter

•             UMSL                        TBD

•             UMR                          TBD

•             UMKC                        TBD

•             Lincoln                       TBD

Rex Ricketts said he would talk to Laura Ward to obtain UMC list. Gail Carlson said she would check with Tom Henderson on UMC contact. Rex said he would need to receive a list of those to be initiated by Friday, October 19, as well as their dues. Rex said his letter to prospects would go out by October 1, and then he would follow up with regions.

Awards Committee report. Brenda Procter said she had received 8 nominations so far, but none for Friend of Extension. She said she would ask Ron Turner, Pat Sobrero and Tom Henderson for suggestions.

ESP Loan and Fellowship Committee report. Pat Snodgrass explained that she serves on the University Loan and Fellowship Committee as a representative of ESP. This committee decides overall awards given at Annual Conference. She said this committee reviews applications monthly for $1500 fellowship. Pat said the committee is considering possibility of increasing this maximum allowed. She said ESP has traditionally paid for the brochure about the Extension Loan and Fellowship Fund. 

Galaxy 2003. Gail Carlson said Wilma Jean Lower has been appointed as one of two North Central Region representatives to help plan 75^th ESP Anniversary component of Galaxy 2003 conference. Gail said Wilma Jean had asked if anyone had any speakers to recommend. Rex Ricketts suggested Ike Skelton. Gail asked that any suggestions go to Wilma Jean directly.

The meeting was adjourned at 12:20 p.m.

Respectfully submitted,

Roxanne T. Miller, Secretary

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