July 18, 2001 ESP Board Meeting

Minutes of the
Epsilon Sigma Phi Board Meeting
July 18, 2001
(Via Teleconference)

President Gail Carlson called the meeting via conference call to order at 10:45 a.m.

Present: Gail Carlson, Barb Froke, Joan Hickman, Roxanne Miller, Bob Schultheis, Karla Spencer, Georgia Stuart-Simmons, Laura Ward (for Tom Henderson).

Absent: Tom Henderson, Wilma Jean Lower, Brenda Procter, Rex Ricketts, and Pat Snodgrass.

Approval of 4/18/01 minutes. Georgia Stuart-Simmons moved that the minutes from the 4/18/01 conference call be approved. Joan Hickman seconded. Approved.

Treasurer’s report. Laura Ward gave treasurer’s report in Tom Henderson’s absence. As of 6/30/01, the balance in the Basic Savings Account is $2,603.77. In Checking Plus Account, the balance is $83.22 (with 2 outstanding checks). Gail asked if Laura knew current membership numbers. Laura said she would check and let her know.

National ESP Conference. Georgia Stuart-Simmons said she would attend the National ESP Conference in Albany, NY, to be held Sept. 19-22. She said she has received approval for $1,000 in professional development funds. National ESP will reimburse the chapter for $200 of her expenses since she is a voting delegate. Bob Schultheis moved that our ESP chapter approve paying up to $250 to help cover her expenses if needed. Joan Hickman seconded. Voice vote was taken. Unanimous approval (with Georgia abstaining).

Annual Conference arrangements.

· Ice cream social. Gail Carlson said that the Annual Conference Committee had scheduled the ESP-sponsored Ice Cream Social on Monday, October 29, following the evening banquet (about 8 p.m.). No regional entertainment will be offered after the banquet. The ice cream social will be held in conjunction with other informal networking activities occurring in the Atrium area of the lobby that evening.

Karla Spencer said she would buy the ice cream from Buck’s on campus and planned to seek a corporate donor to pay for the ice cream. Barb Froke suggested announcing the corporate sponsor from the podium at the end of the banquet when the ice cream social is announced. Gail Carlson said the Board would discuss publicity ideas at the next board meeting September 5.

· Annual ESP meeting. Gail Carlson said the Annual Conference Committee has discussed moving the ESP meeting to 10:30 a.m. on Monday, October 29 to enable more retirees to attend. She said retirees usually attend only one day of the conference, and it’s usually Monday. The UMEA board meeting may be held in the 7-7:45 a.m. Tuesday time slot when ESP usually met.

· Membership table. Gail Carlson said the Board would discuss plans for the ESP membership table at the September 5 meeting.

Newsletter. Georgia Stuart-Simmons announced a September 15 deadline for articles for the next newsletter. She plans to publish the newsletter in early October to include news from the national ESP conference. Possible content was mentioned: New ESP board nominees, annual ESP conference in New York, ice cream social and annual meeting in October, retiree interview, part 2 of long-term care article by Joyce Cavanagh, and professional development update.

ESP Board nominees. Karla Spencer asked that suggestions for nominees be forwarded to her. According to the by-laws, the positions to be filled this year are president-elect (from campus) and treasurer.

Next ESP Board meeting. Gail Carlson said the next ESP Board meeting would be from 10 a.m. – 2 p.m. on September 5. No room is set yet. Gail said one item on the agenda would be this year’s membership drive to contact individuals who are now eligible. Roxanne suggested sending an email out in advance to notify prospects and encourage them to join either at or before Annual Conference. The need to work out a schedule to staff a membership table at annual conference was discussed.

Gail suggested surveying staff who didn’t join this year to find out why they had not signed up. The national ESP dues increase was discussed as a possible factor. Bob Schultheis said NACAA plans to raise dues this year. Gail said our chapter has not raised state dues for several years. Roxanne suggested sending the October newsletter to prospects as well.

Awards Committee report. Gail Carlson reminded the Board that the deadline for award nominations is September 7. Gail said she would contact Brenda Procter, Awards Committee chair, to discuss using the “brainstorming list” from the April 18 meeting as a guide to encourage more nominations. Gail said Rex Ricketts plans to nominate individuals for Friend of Extension and Teamwork awards. Barb Froke said the Retirement Committee will nominate Catherine May.

It was discussed that a person does not have to be an ESP member to nominate someone, but that recipients in several categories must be ESP members. Bob Schultheis said per Laura Ward, the list of ESP members is now up to date on the state ESP web site (http://outreach.missouri.edu/esp/archive/members/active2001.html), as is the list of award winners (http://outreach.missouri.edu/esp/archive/awards/awardees.html).

Professional Development Committee report. Joan Hickman said the Professional Development Committee had discussed sponsoring an ITV professional development opportunity either in early September or early October. Two possible topics: 1) more about the United Way impact assessment program offered last spring, and 2) new technology to use with multimedia presentations. Joe Lear would be the presenter on the multimedia topic, which would be a follow-up to PDE 287, “Developing multimedia presentations: Beyond computer slides.” Joe offered the PDE three times in May 2001. Joan said the committee members favored the multimedia topic.

Karla Spencer and Bob Schultheis said they attended Joe’s PDE in May and found it very helpful. They said it provided information that would be useful to staff across disciplines.

Per Joan, Carol Hutchison is checking on four dates when the TCRCs would be available: 9/11, 9/18, 10/2, or 10/9. Eight to nine TCRC sites maximum would be available. We would need a facilitator at each site to work with Joe. A discussion was held on the possibility of presenting two identical sessions, one in a.m. and one in p.m., approximately 1 ½ to 2 hours long. Karla Spencer suggested offering the training as part of regional conferences. The group talked about the possibility of regional meetings incorporating either the morning or afternoon session, if both were offered.

The group discussed the short time frame between now and the projected dates for the training. Joan Hickman said it would be key for regional directors to consider using the training as an option for regional meetings. Dates for regional staff conferences were discussed.

To offer the training idea to regional directors, Barb Froke suggested either assigning a person in each region to talk with the regional director or making a presentation at an upcoming regional directors meeting in Columbia.

The following Board members said they would discuss the idea with their regional directors:

· Bob Schultheis (Beverly Coberly, Southwest Region)

· Georgia Stuart-Simmons (Al Black, West Central Region)

· Roxanne Miller (Bud Reber, East Central Region)

· Karla Spencer (Wayne Moore, South Central Region).

Gail Carlson said she would talk with Julie Middleton and Murray Hardesty about the idea.

Joan asked for feedback from everyone by Monday, 7/23, as to whether regional directors are willing to incorporate the training into their regional meeting. She will get back to the Board soon with possible dates, but she suggested that those contacting the RDs not wait for a date to be confirmed in case that takes more time. She will ask Joe Lear to write a brief description of content he would cover and get it out to the Board ASAP.

Gail Carlson raised the issue of expenses, possibly for handouts or the cost of using TCRCs at UMSL and/or UMKC. Bob Schultheis suggested that handouts could be posted on the Share drive for people to access directly. Gail thanked Joan and members of the Professional Improvement Committee for all their work in planning to date.

Next meeting. The next Board meeting will be held from 10 a.m. to 2 p.m. Wednesday, September 5, in Columbia. The meeting site is to be determined.

The conference call meeting was adjourned at 11:55 a.m.

[Awards Committee update. Brenda Procter sent an email soon after the conclusion of the conference call to report that the call for nominations went out in May, but that she has not yet received any nominations. She plans to send out a reminder the week of July 23, then follow up with a reminder to regional directors soon afterward.]

Respectfully submitted,

Roxanne T. Miller, Secretary

Web Manager: Bob Schultheis
Webster County Extension Center
Email comments to: schultheisr@missouri.edu
Last revised: 11/05/09