The meeting was called to order by President Jim Ollar at 1:00pm following a catered lunch. Board members present were: Jim Ollar, Tom Henderson, Dale Hagerman, Susan Mills-Gray, Gail Carlson, David Lindell, Pat Snodgrass and Bob Schultheis. Absent were Karla Spencer, Eldon Cole and Mel Zielinski.

Minutes of the June 2, 1999 board meeting were distributed by Bob Schultheis. A motion was made by Susan Mills-Gray, seconded by Tom Henderson and passed to approve the minutes as presented.

An oral Treasurer’s Report was given by Tom Henderson. As of 9/7/99, the savings account balance is $4,197.64 and the checking account balance is $769.47, for a total of $4,967.11, with two checks outstanding. After the checks clear, the total balance will be $4,868.04. Pat Snodgrass moved and Dale Hagerman seconded to accept the verbal report. Motion passed on voice vote.

In Mel Zielinski’s absence, Jim Ollar gave the Membership Committee report. Mel is getting the ESP table organized for Annual Conference in October and will be needing volunteers to man it. He has a list of five-year employees who are newly eligible to join ESP, and will recruit close-by current ESP members to make the initial contact with these potential members. Jim or Mel will send a reminder of membership renewal to current members. Membership fees remain at $36 for new members and $31 for continuing or lapsed members. Dale Hagerman suggested the membership table be located in the Expo Center during the ice cream break at Annual Conference.

Susan Mills-Gray's gave the Professional Development Committee report. A PDE is proposed for May 2000 entitled "No Longer Being the Best-Kept Secret: Marketing Extension Programs." It will be the task of the next chair of this committee to follow through on the planning. Talks are continuing with the other professional associations on developing a PDE on Professional Marketing Techniques for Non-Profit Organizations.

Thursday, December 2, 1999 from 12:30 to 2:30pm CDT is the date and time for a national satellite program entitled "The Future-Proof Leader" by nationally-known speaker Denis Waitley. Cost to downlink the program would be $175 per site or $1200 for eight sites. Jim Ollar said the site cost could be handled by the university, but we need to market it to faculty around the state.

Gail Carlson gave the Recognition and Awards Committee report. She has received nine nominations for the various ESP awards, but five still need supporting documentation. Assignments were made to get the supporting write-ups to her as soon as possible so the selection committee has time to do their work before Annual Conference. The rules allow for up to three Friend of Extension awards per year, but only one Support Service Award, for which there were two nominees. Dale Hagerman moved and Pat Snodgrass seconded a motion to present a special award to Betty Dreyer for long service in support of ESP goals and objectives. After some discussion, the motion passed unanimously.

David Lindell gave the Courtesy and Memorials Committee report. Susan Mills-Gray alerted him that Hazel Wakefield and Joe Marks names need to be added to the memorial list. Jim Ollar has checked with the Human Resources Department on campus, but they do not have complete enough records to show department affiliation of those who have passed away in the last year. For the memorial, there will be a candle lit and an ecumenically-appropriate reading for the five-minute service, which will be done during the Tuesday, October 26 breakfast meeting.

Pat Snodgrass gave the Loan and Fellowship Committee report. Brochures on the Loan and Fellowship Fund have been sent to the ESP contact person in each region and on campus. There has been $500 contributed to the fund in the name of Don Fancher’s retirement, and a significant amount (perhaps doubling the fund balance) will be added after October 27 when the Frances L. Pringle estate distribution is made public.

In Eldon Cole’s absence, Jim Ollar gave the Annalist report. Eldon has gotten the old records from Larry Hale, but has found little information beyond 1993. Bob Schultheis said he may have some of the minutes and newsletters since 1993 in the secretary’s file he inherited from Jan Clark. Dale Hagerman said he and Georgia Stuart-Simmons may still have some information if gaps need to be filled. Meeting minutes, newsletters and membership list summaries may be considered necessary to archive, but stacks of old member cards probably are not. The decision on what to keep and pitch will be up to the Annalist.

Dale Hagerman gave the Nominating Committee Report. A nominee is needed for Treasurer and Tom Henderson offered to continue in that role. The nominee for President-Elect alternates between the region and campus, and Gail Carlson offered to serve. There was discussion on whether more than one candidate was needed for each open position, and it was decided that with the thoughtful effort of the Nominating Committee, one nominee per position was adequate. Nominations from the floor would be asked for. It was noted that the immediate Past-President serves on the Nominating Committee.

In Karla Spencer’s absence, no President-Elect's report was given. It was noted that the President-Elect will want to identify new committee chairs for the upcoming year in advance of Annual Conference. Jim Ollar may be able to offer her advice in that effort.

Jim Ollar gave a short President's report. He said there are "no loose ends" to cover because the committees have things well in hand.

Discussion then turned to preparations for ESP activities at Annual Conference. The ESP ice cream social will be held during the Monday afternoon (October 25) break from 1:15 to 2:00pm during Annual Conference. Dale Hagerman read an inventory list of items needed, which includes serving scoops, gloves and aprons. Last year, 24 gallons of Buck’s ice cream were ordered and eight were left over. We likely will need to double that amount to 32-36 gallons due to the large group of faculty and added support staff expected this year. Jim Ollar will handle pickup of the ice cream from Buck’s, and 12 servers at 5-6 stations was suggested. Board officers and committee chairs were volunteered to do the serving. Due to the short timeframe the break allows, it was also suggested to pre-dip a number of serving bowls prior to the break to help handle the expected crowd.

The association awards luncheon will be held Tuesday noon and association meetings will be held after 2:00pm at the Memorial Union on campus. Gail Carlson still hasn’t heard when the time will be for the presentation of the Friend of Extension Award, but we need to lobby for it to be done on Monday evening or Tuesday morning, since many may leave town after Tuesday noon. The program for the business meeting will follow the same format as last year, and 75 copies of any handouts should be prepared.

The next meeting will be the Annual Meeting scheduled for Tuesday, October 26, 1999, starting at 6:30am at the Holiday Inn Select in Columbia, MO.

The meeting was adjourned at 2:50pm.

Respectfully submitted,