alphatau.gif (2007 bytes)Minutes of the
Epsilon Sigma Phi Board Meeting
December 9, 1997
                                        Columbia, MO

Board members in attendance were: Dale Hagerman, Jim Ollar, Tom Henderson, Jan Clark and Barb Froke. 

The agenda was accepted as printed.

The ESP Board meeting was called to order by president, Dale Hagerman.

The minutes of the June 4 board meeting and the October 21 annual meeting were accepted as distributed.

The treasurer's report was given by Tom Henderson.  The savings balance was $3,619.43. The checking account balance was $1,366.09. The ESP Pre-Conference registration list was distributed.  Current ESP membership stands at 106.  It was moved, seconded and passed that we accept the treasurer's report.

Old Business

Audit:   The audit of the books took place on November 18.  It was completed by Dale Hagerman and Glenda Hawkins.  Official report is filed with the secretary's minutes.

Fall Conference: Barb Froke reviewed the highlights of our annual conference activities:
membership booth, ice cream social, and the professional development workshop with 62 participants.  All activities were very successful and should be continued.

Report from National Meeting: Due to office management challenges, Dale Hagerman was not able to attend the national meeting.  Linda Murphy served as the voting delegate.  She brought back several items that will be filed with the secretary's report.  The chapter item for the national ESP auction was a book which sold for $55.  It was moved, seconded and passed that ESP cover Linda Murphy's allowable expenses as our official delegate which were not covered from other sources.

New Business

ESP Board: Dale Hagerman distributed a list of the state board officers, committee chairs and their term of office.

Epsilon Sigma Phi Board 1997-98

Dale Hagerman       President      1 year term
Barbara Froke   Past President 1 year term
Jim Ollar   President-elect  1 year term
Jan Clark  Secretary  Second year of 2 year term
Thomas Henderson   Treasurer  First year of 2 year term
Larry Hale  Annalist  Second year of 2 year term
Susan Gray, Chair Professional Improvement Com. First year of 2 year term
Melvin Zielinski, Chair Membership Committee First year of 2 year term?
James Spain, Chair Newsletter Committee  Second year of 2 year term
Gail Carlson, Chair  Awards Committee  Second year of 2 year term
Linda Murphy, Chair  Loan & Fellowship Committee Second year of 2 year term
David Lindell, Chair Courtesy & Memorials Com.  First year of 2 year term

Committee members identified so far are as follows:

Professional Development: Susan Gray, chair; Thomas Keohan; Marsha Alexander; Cynthia Crawford; James Sawyer; Robert Schultheis; Deborah Whiston

Membership: Melvin Zielinski, chair; Don Pfost; Phil Weedin

Newsletter: James Spain, chair

Awards and Recognition: Gail Carlson, chair; Joan Hickman; Janet Kline; Jim Ollar; James Spain; Michele Pfundt; Johanna Adams

Loan and Fellowship: Linda Murphy, chair

Courtesy and Memorials: David Lindell, chair; Jerry Carpenter

By-Laws: Mary Jo Williams; Sharon Tubbs

Global Relations: A global relations committee exists at the national level.  A discussion will be held at the next board meeting on whether our chapter will establish a global relations committee.  Glen Easter was suggested as a committee member.

Chapter Goals: Setting future goals for 1998 was discussed.  Dale talked about the importance of professional development for our chapter.  He emphasized communication with other organizations and the UO/E administrators.  Increased involvement in ESP from campus faculty was also discussed.

In summary, the chapter goals are:

  1. Continue to emphasize professional development, including the pre-conference workshop.

  2. Explore mini-grant opportunities from national ESP.

  3. Communicate with members and retirees through three newsletter issues this year.

  4. Help inform membership of all professional development opportunities through state and national ESP, including mini-grants, extension loan and fellowship, etc.

  5. Membership committee will develop a strategy to increase membership from those who are eligible, with particular emphasis on the campuses .

  6. Explore the development of opportunities to learn more about savings and investments for retirement and the retirement process.

Retirement Committee: It was moved, seconded and passed that we reinstate the retirement committee with the purpose of exploring goal #6 from above.  Tom Henderson has agreed to serve on the committee.

Courtesy and Memorials: It was discussed that we include the total extension family in our recognition.  The matter will be referred to the courtesy and memorials committee for their deliberations.

Future dates: The next meeting of the ESP Board will be held on one of the following dates, in order of preference: January 22, 23, 16 or 15.

Meeting adjourned.

Respectfully submitted,

Jan Clark, Secretary

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