ERIC Committee
Minutes
6:30 Boonville City Hall

September 23, 2008

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Present:  Jackie Hickam, Dudley Kaiser, Pat Jackson, Megan McGuire, Ken Edwards Ronn Phillips, Michael Goldschmidt, Tom White, Ted Bleil, Karla Terry, Philip Imhoff, Lori Imhoff, Autumn Lisko, Phil Blom and Chris Holliday.

Michael Goldschmidt opened the meeting at 6:45 p.m. with a brief introduction and discussion of the agenda items for the night.  The Finance committee and the Design and Planning committee then broke into separate subcommittee meetings.

Ronn Philips led the Design and Planning committee and introduced an ERIC Activity Relationship chart to help determine the relationships between various aspects of the interior and exterior activities.  The committee was given the chart as homework.

Dudley chaired the Finance committee and revisited the new proposal from the last meeting and continued to work on the logistics question.  Updates of contacts were presented with most being on hold for a return response.  Dudley requested that a meeting be held on campus to facilitate several potential partners from the Boone County area so that the presentation could be held in a group setting.  The meeting date is set for 5:00 p.m. on October 2 at Stanley Hall Room 232 on the campus and suggested several organizations that should be invited.  Jeannie offered to work on an invite letter with Dudley.

After much discussion on the September 18 proposal from WPW, the committee decided to present their position to the whole group when the subcommittees rejoined later in the evening.

Michael gave a report on his visit to the Holliday site building and felt that it was more suitable due to location, size appropriateness, ability to break out, and the Charrette would be able to be conducted without interruption.  He indicated the need to make contact with the architect early enough that they have time to get all of their support in order for the Charrette.  He proposed that the finance committee should meet again and September 30 was the next available date.

The entire ERIC group reconvened at 7:00 p.m.

Chairman Kaiser summarized the subcommittee report and noted the October 2 meeting date on campus.  Jeanie summarized the discussion of the WPW proposal of facility, meals, marketing and remaining funding.  The meal offer would be put on hold until such time as we have had time to allow food venders the opportunity to partner in this grass root process.  The facility offer was located on the property selected by the committee for purposes of holding a Charrette.  Marketing offer put on hold until much later and after the charrette.  Funding offer was appreciated as a safety net while we are still seeking partners and sponsors. Michael suggested that there needed to be a motion to accept the proposals so that they could secure the architecture firm.

Jeannie motioned to accept two of the offers at this time; the location and the funding as a fill in the gap after we have exhausted our resources.  Ken Edwards made a second to the motion.  Chairman Kaiser asked for discussion.  Paul stated that the motion is for the Charrette purposes only and that no final selection of a building site has been done.  Chairman Kaiser called for a vote.  5 yea 0 nay.

Ronn gave an update on a meeting that he and Todd had with Dr. Ouart.  Dr Ouart indicated that he would share our updates with others in the University.

Respectfully submitted:

Todd Lorenz

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