CM Regional Council
June 6, 2005
Boone County Extension Center
County Representatives Present:
Karen Heitmeyer – Audrain Co.
Jayne Wehmeyer – Audrain Co.
Michael Cash – Benton Co.
Art Gelder – Boone Co.
H. C. Russell – Boone Co.
Sheldon Toepke – Boone Co.
Belinda Flick – Carroll Co.
Debbie Bachtel – Chariton Co.
Bob Miller – Cole Co.
Terry Gordon – Cooper Co.
Sherri Kempf – Cooper Co.
Steve Gibson – Howard Co.
Marge VanEvercooren – Morgan Co.
Dana Binder – Pettis Co.
Nancy Burkhalter – Pettis Co.
Wayne McReynolds – Saline Co.
UMC Staff and Guests Present
Mary Sobba – Audrain Co.
Jamie Thompson – Benton Co.
Vera Nichols – Boone Co.
Mark Stewart - Callaway Co.
Parman Green – Carroll Co.
Wayne Crook – Chariton Co.
Darlene Beaman – CM Region
Mark Stillwell – CM Region
Chris Thompson – Cole Co.
Wendy Flatt – Howard Co.
Mary Anne Patten – Morgan/Moniteau Co.
Kathy Dothage – Osage Co.
Beverly Pfeiffer – Pettis Co.
Cynthia Crawford – Saline Co.
Don Day – Boone Co.
Welcome and Introductions: Regional Council Chair Sherri Kempf called the meeting to order at 7:00 p.m. Cynthia Crawford was introduced.
Approval of March 7, 2005 Minutes: Sherri asked everyone to look over the March 7th meeting minutes. Wayne McReynolds made a motion to accept the minutes as written. Art Gelder seconded motion. Motion carried.
State Council Update: State Council update was given. They are interviewing individuals now for the position of Vice Provost Director of Extension.
County’s Role in the Program Planning Process - Tony DeLong, County Council Coordinator, reported on the County’s Role in the Program Planning Process. Some items to look at when working on each counties plan of work are:
1. What is need
2. Who is target
3. What is action target needs
4. What are results needed in county.
The six programs that are being looked at include:
Ag & Natural Resources
HES
Community Development
Business Development
Youth
Continuing Education
A pre-packet of information should be out by August 1st and a statement of what needed should be due by last of August or first of September. Each county council should have a minimum two hours planning needs session to review Plan of Work and what resources are available. A facilitator will be present at these meetings.
Sherri challenged each Regional Council member to go back to his or her respective counties and talk about important the Plan of Work is. Because each county is diverse and have different needs, they need to bring that back to Regional Council meeting.
Tony mentioned that on October 4th, there would be a Special Regional Council meeting for members to complete Plan of Work process regionally. The needs of each county and region are important and need to be shared to bring to State Plan of Works process to get a good measure of what needs to be accomplished. What resources are available that can be shared throughout collectively.
Tony stated that the recommended Plan of Work Process is to have a council planning needs identification system with a minimum of two hours.
Council’s Role in Building Stakeholder Relationships -- Sherri reported that one of the most important jobs a council member has is to be an “ear” to the community needs and bring back to the “table.”
The County Leadership Development Committee (CLDC) has developed modules to help council members learn more about Extension.
A new training module was presented to members on Building Stakeholder Relationships. Need to invest time in stakeholders to establish and maintain positive relationships with stakeholders, including county commissioners, county office holders, state legislators, city government officials, and other local funding partners. Need to communicate the value of Extension program to local residents.
What kind of relationship do we have with them? Need to let stakeholders know what Extension has to offer. Sherri presented the following five levels in asking what kind of relationship each member has with stakeholders:
1. This is who I am – spoken and shaken their hand.
2. This is what I do
3. This is what I know – resource of information about Extension
4. This is what I believe
5. This is what we can do
It is very important to build good relationships with stakeholders.
Communicating with stakeholders is to “Listen Listen Listen”. Be enthusiastic in communicating with stakeholders.
Pass Along cards will be forthcoming. These cards will have information available about extension and programs available in the community. Will also have information about who to contact.
University of Missouri Fiscal Update – The State Appropriations committee had recommended a 5% reduction in higher education. The University budget was held “flat line” as recommended by the Governor as all higher education was. A large extent of the reason why University of Missouri budget was held “flatting” was due in large part to the support of Extension supporters throughout the state. Mark Stillwell, Regional Director, thanked everyone for their support and encouraging everyone to continue to be in contact with legislators.
As of today, Mark is anticipating about 1-1/2% to 2% salary pool and around 1-1/2% to 2% additional benefits cost.
Currently around 240 field positions. How can we use resources we have around state.
Council to Campus – This was held the same day as Regional Council meeting and several members attended. Gave council members attending a chance to learn more about the role campus plays in extension. Art Gelder and Jayne Wehmeyer gave a report on this event.
September 12th Regional Council Meeting at 7:00 p.m. at the Boone County Extension office
October 4th Special Plan of Works review meeting. Need two representatives from each county to attend.
Bob Miller made a motion, seconded by Jayne Wehmeyer to meet for the September meeting at the Boone County Extension Office and the October meeting to be held tentatively in Boonville. Motion carried.
The next Regional Council meeting will be held on Monday, September 12 at 7:00 p.m. at the Boone County Extension Office.
Dana Binder made a motion to adjourn. Steve Gibson seconded the motion. Meeting
adjourned at 9:05 p.m.
Respectfully submitted,
Karen Heitmeyer, Secretary