Accounting Resources for County Offices
Table of Contents
Last Modified September 24, 2009

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Balances

Archive Data and Clear Transactions	12/06/06 New
Closing the Year	12/3/08 Revised
End of Year Checklist for Bookkeepers	12/3/08 Revised
Opening Balances New File	12/16/02
Preparations for Starting a New Data File	09/12/07 Revised

Budget

Budget Change Form	09/2000
Budget Transactions	02/16/09 updated
County Budget Summary Form 103a	02/2006
Preparing Council Budget	02/16/09 Updated

Checks

Order QuickBooks Checks	11/13/08
Voiding Transactions	06/02/06 Revised (Void Checks or Deposits)
Writing Checks	09/13/2007 Revised

Checklists

Accounting Checklist for Bookkeepers	11/30/01
Checklists.pdf	07/27/07 3 documents in one. Safeguarding Cash, End-of-Month Checklist, and Accounting Checklist.
End of Month Checklist	11/13/01 For CPDs and Council
Safeguarding Cash Checklist	03/20/06 For CPDs and Council

Checklists-Year

End of Year Checklist for Bookkeepers	12/3/08 Revised
End of Year Checklist for CPDs and Council	12/08/05

Deposits

Accounts Receivable - Deposit	09/12/07 Revised
Authorization Direct Deposits	08/13/09
Cancel Account Receivable	08/19/04
Direct Deposits	08/13/09
Receiving and Depositing Money	09/12/07 Revised
Voiding Transactions	06/02/06 Revised (Void Checks or Deposits)

Payroll

1099 Tax Form Setup	10/01/03
941 Federal Tax Adjustments	09/24/09
941_944 Form	12/17/08 Revised
Add Travel Reimb. to Paycheck	09/11/07 Revised
Allocate Salary Between 2 Classes	09/11/07 Revised
Employer Payroll Items	08/23/07 Revised
Federal Tax Forms	12/17/08 Revised
Federal Tax Online	08/20/07 Revised
Missouri Withholding form for Enhanced A and B Subscribers	07/10/08
Pay Payroll Taxes Benefits	10/29/07 Revised
Payroll Benefits Tax tracking	01/02/08 Revised
Payroll Corrections	09/11/07 Revised
Payroll Plans	06/23/09 Revised
Payroll Procedure Outline	10/10/07 Revised
Payroll Tax Credit or Discount	04/27/05
Payroll Voucher - by employee & employer	03/07/02
Payroll Voucher - by payroll item	01/2000
Payroll_Liability_Adjustment	10/04/07 Revised
Prepare Employee Paychecks	10/04/07 Revised
Prepare Payroll Forms BasicA	12/23/08 Revised
Prepare Payroll Forms NonPayroll	12/23/08 Revised
Salary Adjustment	09/11/07 Revised
Setting Up Employees	09/07/07 Revised
Sick and Vacation Salary	09/10/07 Revised
State Taxes Online	08/23/07
State Unemployment form for Enhanced A amd B Subscribers	07/11/08
State Unemployment Tax	01/11/08 Revised
W2 Form Guidelines	12/17/08 Revised

Transfers

Request for Transfer Form	12/7/07 Revised
Transfer Funds	11/12/07 Revised

Fiscal Management

audit guidelines	07/24/07
Fiscal Policies and Procedures	01/18/08 Revised
Postage Fund Management	web page

Fixed Assets

Fixed Assets Tracker in QuickBooks	12/6/04
Instructions for Fixed Assets	09/18/2009
Vista Conversion for Fixed Assets	08/14/08

General

Authorized User Login Names	09/2000
Bank Reconciliation	09/03/08
Create New Account	09/12/07 Revised
Create_New_class	09/08/03
E-Learning	08/21/01
Fixed Assets	web oage
Letter of Agreement	09/12/07 Revised
Petty Cash	09/12/07 Revised
Postage Fund Management	web page
QB Shortcuts and Tidbits	12/03/01
Recording Bad Checks	07/30/07 Revised
Voiding Transactions	06/02/06 Revised (Void Checks or Deposits)

Lists and Definitions

Chart of Accounts	07/30/07 Revised
Extension Council Funds - Explanation	10/26/01
Glossary of Terms	06/06/00
List of Classes - Funding sources	10/26/01
Transaction Types	10/26/01

Postage Fund Management

Postage Allotment LAN	10/01/03
Postage Transfer	09/11/03

   

                    
Reports

Annual Income Expense Financial Rpt config	10/27/04
Customizing Reports in QuickbookS	10/27/04
Export Quarterly Reports	12/29/08 NEW
Financial Report Distribution	March 20, 2006
Financial Reports CPDs	10/03/06
Funds Balance Report Configuration	10/27/04
Savings Report Configuration	10/27/2004
Unclassified Transaction Report Configuration	10/27/04

Forms

Budget Change Form	09/2000
Correcting Transaction Form	09/2000
County Budget Summary Form 103a	02/2006
County Commission Signature Form	01/24/01
Forms/Quarterly_Revenue_Expense_Form_Landscape.pdf	01/04/08
Forms/Quarterly_Revenue_Expense_Form_Portrait.pdf	01/04/08
Payroll Voucher - by employee & employer	03/07/02
Payroll Voucher - by payroll item	01/2000
Purchase Order - template	July 2005
Request for Transfer Form	01/27/06

Software

Changing Company Information	02/20/01
Computer Maintenance for VISTA	09/05/08
QB2007_Features	08/13/07 New
QB_Backup	09/26/07 New
QB_Updates	08/13/07 New
Snipping Tool