Accounting Resources for County Offices
Fixed Assets

County Extension Offices are required to maintain a list of all office equipment and furniture, known as Fixed Assets.   An Inventory of all Fixed Assets should be updated annually.

The County Program Director and County Bookkeeper, in consultation with the Extension Council, may elect to maintain manually a list of items or may enter appropriate data into one of the following two computer programs.  Click the headings below to retrieve instructions.

• Microsoft Access Fixed Assets Inventory
  This Access Inventory program was created and tested in consultation with a Fixed Assets Committee, comprised of Bookkeepers and CPDs.  Copy/Paste the Inventory database  from S:\ECRegion\Fixed Assets Inventory\Default Inventory file for First-Time Users Only\
  Instructions for Fixed Assets Inventory
   
• Vista Conversion for Fixed Assets Database
  This procedure explains how to convert the Fixed Assets database to a VISTA format.
   
• QuickBooks Fixed Assets Tracker
  This QuickBooks Inventory program allows for some data entry fields.  However, additional, custom fields for staff, funding, Inventory number will need to be created.   Reports provide limited data sorting and do not calculate total cost.
  An Add-on product, Fixed Assets Manager, with enhanced features may be purchased from Intuit.  Instructions for the Fixed Assets Tracker.

Last modified:  September 22, 2009

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