Accounting Resources for County Offices
Fixed Assets

County Extension Offices are required to maintain a list of all office equipment and furniture, known as Fixed Assets.   An Inventory of all Fixed Assets should be updated annually.

The County Program Director and County Bookkeeper, in consultation with the Extension Council, may elect to maintain a list of items manually, use Word or Excel, or may enter appropriate data into one of the following two computer programs.  Click the appropriate link below to retrieve instructions.

• Microsoft Access Fixed Assets Inventory
  This Access Inventory program was created and tested in consultation with a Fixed Assets Committee, comprised of Bookkeepers and CPDs.
  
  Instructions for Fixed Assets Inventory
  
  
  For FIRST-TIME INVENTORY USERS, Copy/Paste the Inventory database  from S:\ECRegion\Fixed Assets Inventory\Default Inventory file for Counties using Inventory for FIRST TIME.

For COUNTIES CURRENTLY USING INVENTORY FILE BUT NEED TO UPDATE, copy/paste from
S:\ECRegion\Fixed Assets Inventory\Default Inventory file for Counties with Exported Data
 

• QuickBooks Fixed Assets Tracker
  This QuickBooks Inventory program allows for some data entry fields.  However, additional, custom fields for staff, funding, Inventory number may be created.   Reports provide limited data sorting and do not calculate total cost.
  Instructions for the Fixed Assets Tracker.

Last modified:  October 12, 2011

What's New

Accounting Manual
(Main page)

Table of Contents

Questions & Answers

Trainers

County Program Directors

Extension Council

Federal IRS Tax Exemption Document

Missouri Exemption on Sales and Use Tax

Intuit Support