FNEP

• Regional Grant Proposals
  Due in state FNEP office by June 1
• Participant Records
  Due monthly
• Match Documentation
  • Agency Contribution forms - due monthly
  • Extension Council Contribution forms - due monthly
  • Salary and Wage/Consent/Certification forms - Submit annually, due with first agency contribution forms

EFNEP

Unit Reports

1. ES-255 - Report on Families, Aides, 4-H EFNEP Youth, and Volunteers ES-256 - Sample Unit Report

Summary reports are prepared by the units for the current fiscal year (October 1 - September 30) using the ERS. The unit reports are compiled and submitted to ES-USDA by the state administrative office. Units selected as part of the national sample should follow the same procedures outlined for ES-255. ES-256 would need to become a part of the permanent file for units not participating in the current national sample since sample units are rotated.

2. ES-257 - Aides' List of Families

This report is a record of aides' contacts and working visits during a given months. Information contained in this report is used in preparing the summary reports (ES-255 and ES-256).

3. ES- 258 - List of Youth Participants in EFNEP 4-H

This report is a record of aides' and/or volunteers contacts and working visits during a given month.

Family Records

The Family Record has been collected in two parts since the beginning of the program and should be submitted to the regional office when a client is enrolled. The Family Records are filed at the county office.

1. Active Family Case Files

The Family Record is the basic document of the EFNEP reporting system. It should be retained as long as the family is active and for one year after becoming inactive. (These forms would be needed for an audit). To be considered active a family may be enrolled in EFNEP for a period of one year or 18 visits. Family case files should reflect the complete history of the EFNEP family and the lessons received.

2. Inactive Family Case Files

If a family has been inactive for one or more years, the inactive file may be destroyed. New case files should be established for families re-entering the programs after one or more years. The re-enrollment of families would be a rarity and limited to situations where the family's baseline data had been obtained but they had not actively participated in the program.